Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Office Supplies, Accessories and Papers with HiTouch Business Services LLC, Key 4 Cleaning Supplies Inc. and Sterling Paper Company. Office supplies, accessories and papers are used in various City agencies. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 30, 2020. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015363). Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
HiTouch Business Services LLC, CC# 032413, expires 3/18/2022, Categories 1-3, catalogs and discounts specified, $1.00
Key 4 Cleaning Supplies Inc., CC# 005308 (FBE), expires 12/10/2021, Categories 1-3, catalogs and discounts specified, $1.00
Sterling Paper Company, CC# 006039, expires 6/9/2022, Category 3: Items 21, 23, 25, 28 - 32, 34 and 36, $1.00
Total Estimated Annual Expenditure: $840,000.00, Various City Agencies
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the current contract expires July 31, 2020.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reser...
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