Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Winter Wear and Raingear with Grainger. This contract will be used to provide City employees the necessary apparel for their safety during inclement weather. City of Columbus agreements with various unions and employee plans representing the employees for whom items will be purchased under this contract will remain in force.
The contract, PO090104 was established in accordance with Request for Quotation RFQ006625 and authorized under Ordinance Number 2807-2017 and will expire September 30, 2020. In accordance with the bid specifications, the City and Grainger can renew the contract for two (2) additional one (1) year periods subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be December 31, 2020.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires on September 30, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. City agencies utilizing the contract must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Winter Wear and Raingear with Grainger; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Winter Wear and Raingear used by City employees for their safety during inclement weather; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ006625 with Grainger deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Grainger can renew the contract for a...
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