Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an existing contract with Double Z Construction Company for the Bridge Rehabilitation - Annual Citywide Contract 2018 project and to provide payment for construction, construction administration, and construction inspection services.
Ordinance 1221-2019 authorized the Director of Public Service to enter into a contract with Double Z Construction Company for the Bridge Rehabilitation - Annual Citywide Contract 2018 project and to provide payment for construction, construction administration, and construction inspection services. The work performed to date for this project consists of the routine maintenance of several bridges within the City of Columbus. Types of work could include concrete patching, waterproofing, placement of scour countermeasures, channel cleanout, deck overlay, asphalt repairs, brush removal, lighting repairs, retaining wall repair, and beam painting. A contract modification is needed to repair damage caused by storm water flooding to Hines Road north of Refugee Road.
The amount of the contract modification will be $345,000.00. An additional $23,000.00 will be needed for construction inspection and construction administration, making a total of $368,000.00 requested by this ordinance.
The original contract amount: $1,390,000.00 (PO174267, Ord. 1221-2019)
The total of Modification No. 1: $345,000.00 (This Ordinance)
The contract amount including all modifications: $1,735,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. UNPLANNED MODIFICATION
This is an unplanned modification due to storm water flooding. The Department of Public Service is responsible for the maintenance of Hines Road north of Refugee Road. The retaining wall along Hines Road was damaged during storm water flooding and the road has been closed due to roadway instability. Repairs need to be completed as soon as possible to protect public infrastructure and ensure public safety. The existing contract with Double Z Construction Company that was awarded through the City’s bid process for the Bridge Rehabilitation - Annual Citywide Contract 2018 project performs the type of work needed to make these repairs. It was deemed to be more cost efficient and practical to modify this existing contract to make the repairs instead of doing a bid for a separate contract to make the repairs.
3. CONTRACT COMPLIANCE
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/10/21.
4. Pre-Qualification Status
Double Z Construction Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
The cancellation of PO096280 in the amount of $349,041.60 and the cancellation of PO099450 in the amount of $38,513.41 were done to provide funding for this ordinance, making the amount of $368,000.00 needed for this ordinance available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvements Budget is necessary to match cash from the cancellations and to align budget authority with the proper project. A transfer of cash and appropriation within Fund 7704 is necessary to align funding for the proper project.
6. EMERGENCY DESIGNATION
Emergency action is requested so needed repairs to Hines Road can be completed as soon as possible to protect public infrastructure and ensure public safety.
Title
To amend the 2019 Capital Improvements Budget; to authorize the transfer of cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Double Z Construction Company in connection with the Bridge Rehabilitation - Annual Citywide Contract 2018 project; to authorize the expenditure of up to $368,000.00 from the Streets and Highways Bond Fund for the contract modification; and to declare an emergency. ($368,000.00)
Body
WHEREAS, contract number PO174267 with Double Z Construction Company for the Bridge Rehabilitation - Annual Citywide Contract 2018 in the amount of $1,390,000.00 was authorized by Ordinance 1221-2019; and
WHEREAS, it has become necessary to modify the Bridge Rehabilitation - Annual Citywide Contract 2018 contract in an amount up to $345,000.00 for the purpose of performing emergency work to Hines Road to repair storm water flood damage; and
WHEREAS, it is necessary to provide for construction administration and construction inspection in an amount of up to $23,000.00 for the work to be performed in the contract modification; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and transfer cash and appropriation within Fund 7704 to align funding for project expenditures; and
WHEREAS, it is necessary to expend funds in the amount of up to $368,000.00 from Fund 7704, the Streets and Highways Bond Fund, to pay for the contract modification and construction administration and construction inspection expenses, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Double Z Construction Company so needed repairs to Hines Road can be completed as soon as possible to protect public infrastructure and ensure public safety, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by Ordinance 1326-2019 be amended to establish sufficient authority for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / P440104-100000 / Miscellaneous Economic Development (Voted Carryover) / $0.00 / $349,042.00 / $349,042.00 (from cancellation, to match cash)
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $0.00 / $38,513.00 / $38,513.00 (from cancellation, to match cash)
7704 / P440104-100000 / Miscellaneous Economic Development (Voted Carryover) / $349,042.00 / ($345,000.00) / $4,042.00
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $38,513.00 / ($23,000.00) / $15,513.00
7704 / P530301-992018 / Bridge Rehabilitation - Annual Citywide Contract 2018 (Voted Carryover) / $1,797,529.00 / $368,000.00 / $2,165.529.00
SECTION 2. That the transfer of $345,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440104-100000 (Miscellaneous Economic Development), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), P530301-992018 (Bridge Rehabilitation - Annual Citywide Contract 2018), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $23,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), P530301-992018 (Bridge Rehabilitation - Annual Citywide Contract 2018), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio, 43204, for the Bridge Rehabilitation - Annual Citywide Contract 2018 project in the amount of $345,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 5. That the expenditure of $368,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530301-992018 (Bridge Rehabilitation - Annual Citywide Contract 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.