Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase OEM Truck Parts with Truck Country of Indiana dba Stoops Freightliner, Wastebuilt Environmental Solutions LLC and ESEC dba Columbus Peterbilt . The Division of Fleet Management is the primary user for OEM Truck Parts. OEM Truck Parts are used to repair City heavy duty vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring September 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 4, 2020. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015634). Seven (7) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Truck Country of Indiana dba Stoops Freightliner, CC# 013531 expires 10/3/2020, Items 1, $1.00
Wastebuilt Environmental Solutions LLC, CC# 030217 expires 6/17/2022, Items 3,4,6,7, $1.00
ESEC dba Columbus Peterbilt, CC# 006602 expires 4/15/2021, Item 5, $1.00
Total Estimated Annual Expenditure: $220,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the existing contracts for these goods expire September 30, 2020.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorize...
Click here for full text