Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Snider Recreation for the 2020 CDBG Playground Improvements Phase 1 Project and to authorize an expenditure of $507,000.00.
Background: The CDBG 2020 Phase 1 Playground Improvements Project is focused upon providing safe and accessible play opportunities for children throughout the City. This phase will supply and install the replacement of five playgrounds at Easthaven, Mayme Moore, Cooper, Riverside Green and Indianola & 8th Parks. All of the playgrounds being replaced are over 20 years old. These worn playgrounds will be replaced with new playgrounds that exceed current accessibility standards with updated rubberized safety surfacing. In addition, storm drainage equipment will be installed to address flooding. The funding for this phase is being provided by the Community Development Block Grant (CDBG) in accordance with the 2020 Annual Action Plan as approved by Council.
The project is expected to start in summer of 2020 and be completed by December 31, 2020.
Fees:
Base Bid: $ 344,100.00
Additional Rubberized Surface $ 112,900.00
Contingency: $ 50,000.00
Total: $ 507,000.00
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 10, 2020 and received by the Recreation and Parks Department on May 7, 2020.
Company Status Amount
Snider Recreation (MAJ) $ 344,100.00
Playworld Midstates (MAJ) $ 383,577.75
Miles McClellan Construction Co., Inc. (MAJ) $ 477,138.00
DWA Recreation (MAJ) Non Responsive
After reviewing the bids that were submitted, it was determined that Snider Recreation was the lowest and most responsive bidder. Snider Recreation and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Snider Recreation Inc.
10139 Royalton Road, Suite K
North Royalton, Ohio 44133
James Snider, (440) 877-9151 x213
Contract Compliance Number: 46-5631661
Expiration: September 24, 2021
Emergency Justification: Emergency action is requested to allow the construction to be started during the summer of 2020 as the paving and rubberized safety surfacing are weather dependent for maximum quality installation.
Benefits to the Public: Safe and accessible playgrounds are one of the core charges of Recreation and Parks. The Department monitors the life span of play spaces routinely to make sure that safe and quality equipment is provided to the public.
Community Input/Issues: There have been community requests from residents as well as Area Commission meetings to discuss playground improvements. More up to date equipment that allow for physical development and socialization has been requested.
Area(s) Affected:
Mid-East - 57
Near East - 56
Northland - 35
Northeast - 41
University District - 44
Master Plan Relation: This project ties to the Master Plan in meeting one of the top needs of the community, which are improvements of neighborhood parks that provide opportunities for fitness and wellness.
Fiscal Impact: $507,000.00 is budgeted and available from within the CDBG Fund 2248 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Snider Recreation for the 2020 CDBG Playground Improvements Phase 1 Project; to authorize the appropriation of $507,000.00 within the CDBG Fund and in accordance with the 2020 Annual Action Plan as approved by Council; to authorize an expenditure of $507,000.00 from the CDBG Fund; and to declare an emergency. ($507,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Snider Recreation for the 2020 CDBG Playground Improvements Phase 1 Project; and
WHEREAS, it is necessary to authorize the appropriation of $507,000.00 within the CDBG Fund 2248 and in accordance with the 2020 Annual Action Plan as approved by Council; and
WHEREAS, it is necessary to authorize the expenditure of $507,000.00 from the CDBG Fund 2248; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Snider Recreation Inc. in order to allow the maximum time for construction, thereby preserving the public peace, property, health, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks Department be and is hereby authorized to enter into contract with Snider Recreation for the 2020 CDBG Playground Improvements Phase 1 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $507,000.00 is authorized within the CDBG Fund 2248 per the accounting codes in the attachment to this ordinance and in accordance with the 2020 Annual Action Plan as approved by Council.
SECTION 6. For the purpose stated in Section 1, the expenditure of $507,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the CDBG Fund 2248 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.