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File #: 1429-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/12/2020 In control: Public Utilities Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of Finance and Management to establish a contract with Southeastern Equipment Company Inc. for the purchase of one (1) Hydraulic Excavator for the Department of Public Utilities, Division of Sewerage and Drainage; and to authorize the expenditure of $119,400.00 from the Sewer Operating Sanitary Fund. ($119,400.00)
Attachments: 1. ORD 1429-2020 Financial Coding, 2. ORD 1429-2020 Information, 3. ORD#1429-2020Bid Tab.pdf, 4. ORD#1429-2020Director Approval.PDF, 5. ORD#1429-2020Fleet Approval.PDF, 6. ORD#1429-2020Rec Letter.pdf
Explanation

BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Southeastern Equipment Company Inc. for the purchase of one (1) Hydraulic Excavator. This Hydraulic Excavator will be used by the Division of Sewerage and Drainage, Sewer Maintenance Operation crews to complete construction projects at various locations within the sewer service area. This purchase was approved by Fleet Management and will replace Brass Tag #16734.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ015326). Seventy-Seven (77) bidders (10 MBE, 4 MBR, 1 F1 and 62 MAJ) were solicited and 3 (MAJ) bids were received and opened on April 23, 2020.

After a review of the bids, the lowest bid was submitted by Ag-Pro Ohio LLC in the amount of $95,774.00. However, they did not meet the specification for Operating Weight, the requested weight was Min.18,000 lb/Max.22,000 lb. They submitted 13,620 lb operating weight.

The second lowest bidder Southeastern Equipment Company Inc. did meet all specifications and therefore, the Division of Sewerage and Drainage recommends an award be made to Southeastern Equipment Company Inc. for all items in the amount of $119,400.00 as the most responsive, responsible and best bidder.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Southeastern Equipment Company Inc. Vendor#006684 CC#34-1503254 (expires 3/5/22)

FISCAL IMPACT: $119,400.00 is required for this purchase.

$142,400.00 was expended in 2019
$45,046.73 was expended in 2018


Title

To authorize the Director of Finance and Management to establish a contract with Southeastern Equipment Company Inc. for the pur...

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