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File #: 1459-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2020 In control: Public Utilities Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of Public Utilities to execute a planned modification of the 2020-2022 Construction Administration/Inspection Services Agreement with DLZ Ohio, Inc., for the Division of Sewerage and Drainage’s Blueprint Linden Oakland Park Medina Integrated Solutions Project and the Division Water’s Oakland Park Medina Water Line Improvements Project; to authorize an expenditure of up to $491,948.95 within the Sanitary General Obligation Bond Fund; to authorize an a transfer within and an expenditure up to $180,388.00 from the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($672,336.95)
Attachments: 1. ORD 1459-2020 Funding, 2. ORD 1459-2020 Utilization

Explanation

 

1.0 BACKGROUND:  This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Inspection (CA/CI) Services agreement with DLZ Ohio, Inc.

 

Funding for this modification will be for the DOSD project, Blueprint Linden Oakland Park Medina Integrated Solutions and the DOW project, Oakland Park/Medina Water Line Improvements.

 

The Division of Sewerage and Drainage project includes rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure.  The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways.  Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.

 

This Division of Water project will provide general rehabilitation of the area's water distribution system and includes construction of new water mains, abandoning existing water mains, and transferring water services. The purpose of the project is to replace the existing water main in Northwood, and E. Brighton with new water mains (3,160 feet).

 

1.1. Amount of additional funds to be expended:  $672,336.95

Original Agreement Amount:                     $1,227,027.50                     PO218447, PO218448, PO218450, PO218451, PO218452

Modification 1                     $    54,610.00     PO228293

Modification 2 (current)                                     $ 672,336.95

Total (Orig. + Mods)                     $1,953,974.45

 

1.2. Reasons additional goods/services could not be foreseen:  

This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0052-2020.

 

1.3. Reason other procurement processes are not used: 

This is a multi-year contract that will be modified as required to provide construction administration / inspection services for construction projects that bid during the three year (2020-2022) time frame.   

 

1.4. How cost of modification was determined:

The cost of Modification No. 2 was determined by negotiations between DLZ Ohio, Inc. and the Division of Power.

 

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: 

The goal of the water line work is to replace or rehabilitate the existing water lines that have a high break frequency.  Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.  The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase.  Further community outreach may result through the Neighborhood Liaison Program.  This contract provides administration and inspection oversight of DOSD construction projects to ensure that work is consistent with and conforms to plans and specifications, and that the construction and any associated issues are handled efficiently and in the best interest of the City of Columbus.

 

3.0 FUTURE MODIFICATION(S):  The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.

 

4.0 CONTRACT COMPLIANCE INFO: 31-1268980 | Exp. 1/2/21 | MBR | DAX #4939

 

5.0 FISCAL IMPACT:  This ordinance authorizes expenditures totaling $672,336.95 from the Sanitary General Obligation Fund ($491,948.95) and the Water General Obligation Bond Fund ($180,388.00). A transfer of up to $180,388.00 within the Water General Obligation Bond Fund is necessary, as well as an amendment to the 2019 Capital Improvement Budget. 

 

 

Title

 

To authorize the Director of Public Utilities to execute a planned modification of the 2020-2022 Construction Administration/Inspection Services Agreement with DLZ Ohio, Inc., for the Division of Sewerage and Drainage’s Blueprint Linden Oakland Park Medina Integrated Solutions Project and the Division Water’s Oakland Park Medina Water Line Improvements Project; to authorize an expenditure of up to $491,948.95 within the Sanitary General Obligation Bond Fund; to authorize an a transfer within and an expenditure up to $180,388.00 from the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget.  ($672,336.95)

 

 

Body

 

WHEREAS, Ordinance No. 0052-2020, passed February 10, 2020, authorized the original agreement for Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and

 

WHEREAS, Ordinance No. 0851-2020, passed May 4, 2020, authorized Modification No. 1 for Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and

 

WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification (No. 2) to the 2020 - 2022 Construction Administration/Inspection Services Agreement with DLZ Ohio, Inc., for the Division of Sewerage and Drainage’s Blueprint Linden Oakland Park Medina Integrated Solutions Project and the Division of Division of Water’s Oakland Park Medina Waterline Improvements Project; and

 

WHEREAS, it is necessary to authorize an expenditure of up to $491,948.95 from the Sanitary General Obligation Bond Fund; and

 

WHEREAS, it is necessary to authorize a transfer within and an expenditure of up to $180,388.00 from the Water General Obligation Bond Fund; and

 

WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration / Inspection Services Agreement with DLZ Ohio, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration/Inspection Services Agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 (FID #31-1268980); in the amount of up to $672,336.95; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Sewerage and Drainage and the Division of Water.

 

SECTION 2. That the transfer within and expenditure of up to $180,388.00 is authorized from the Water G.O. Bonds Fund 6006, per the accounting codes in the attachment to this ordinance.

 

SECTION 3. That the expenditure of up to $491,948.95 is authorized from the Sanitary General Obligation Bond Fund 6109 per the accounting codes in the attachment to this ordinance.

 

SECTION 4. That the 2019 Capital Improvements Budget Ordinance is hereby amended as follows:

Fund | Project No. | Project Name | Current Authority | Revised Authority | Change

6006 | P690236-100070 (NEW) | S. Broadleigh Area WL Imp's | $162,980 | $104,040 | -$58,940

6006 | P690236-100117 (NEW) | Oakland Park/Medina WL Imp's | $121,448 | $180,388 | +$58,940

 

SECTION 5.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 7.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 8.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.