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File #: 1468-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2020 In control: Public Utilities Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of Finance and Management to establish a contract with Maverick Environmental Equipment for the purchase of one (1) diesel powered Windrow Turner for the Department of Public Utilities, Division of Sewerage and Drainage; and to authorize the expenditure of $332,751.12 from the Sanitary Sewer Operating Fund. ($332,751.12)
Attachments: 1. ORD 1468-2020 Financial Coding, 2. ORD 1468-2020 Information, 3. ORD#1468-2020 Rec Letter.pdf, 4. ORD#1468-2020 Director Approval.PDF, 5. ORD#1468-2020 Fleet Approval.PDF, 6. ORD#1468-2020 Bid Tab (1).pdf, 7. ORD#1468-2020 Bid Tab (2).pdf

Explanation                    

 

BACKGROUND:  To authorize the Director of Finance and Management to enter into a contract with Maverick Environmental Equipment for the purchase and delivery of one (1) diesel powered Windrow Turner to be used by the Division of Sewerage and Drainage, Compost Facility. The Windrow Turner will be used by Compost personnel for mixing large rows of material in the composting process, it is used in compost applications to help keep proper moisture content, temperature and oxygen concentration.  This purchase was approved by Fleet Management and will replace Brass Tag #23372.

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ015356). Sixty-eight(68) bidders (5 MBE, 4 MBR, 2 F1, 2 V1 and 55 MAJ) were solicited and 6 bids were received from 4 (MAJ) bidders (Vendor# 008419 submitted 2 bids and Vendor# 032500 submitted 2 bids) and opened on April 23, 2020. 

 

After a review of the bids, the lowest bid, an alternate bid, was submitted by Scarab International, LLLP in the amount of $329,750.92. However, they did not meet the specifications for an Engine Cover. We requested an Engine Cover and no engine cover was submitted.  Also, we requested the rotor power shall be hydraulically powered, they submitted a rotor belt driven.

 

The second lowest bidder Maverick Environmental Equipment did meet all specifications and therefore, the Division of Sewerage and Drainage recommends an award be made to Maverick Environmental Equipment for all items in the amount of $332,751.12 as the most responsive, responsible and best bidder.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

SUPPLIER:  Maverick Environmental Equipment     Vendor#029468     CC#81-3901420 (expires 4/20/22)

 

FISCAL IMPACT:  $332,751.12 is required for this purchase.

 

$0.00 was expended in 2019

$0.00 was expended in 2018

 

Title

 

To authorize the Director of Finance and Management to establish a contract with Maverick Environmental Equipment for the purchase of one (1) diesel powered Windrow Turner for the Department of Public Utilities, Division of Sewerage and Drainage; and to authorize the expenditure of $332,751.12 from the Sanitary Sewer Operating Fund.  ($332,751.12)

 

Body

 

WHEREAS, the Purchasing Office opened formal bids on April 23, 2020 for the purchase of one (1) Windrow Turner; and

 

WHEREAS, Scarab International, LLLP provided the lowest bid, however, they did not meet the bid specifications for an engine cover or rotor power; and

 

WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the most responsive, responsible and best bidder, Maverick Environmental Equipment.; and

 

WHEREAS, the Windrow Turner will be used by the Compost Facility to mix large rows of material in the composting process; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Maverick Environmental Equipment in accordance with the terms, conditions and specifications of Solicitation Number RFQ015356 on file in the Purchasing Office; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Maverick Environmental Equipment for the purchase of one (1) Windrow Turner for the Department of Public Utilities, Division of Sewerage and Drainage in accordance with RFQ015356 specifications on file in the Purchasing Office.

 

SECTION 2.  That the expenditure of $332,751.12 or as much thereof as may be needed is hereby authorized in Fund 6100 (Sewer Operating Sanitary Fund) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.