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File #: 1469-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2020 In control: Public Utilities Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Arcadis U.S., Inc. for the Parsons Avenue Water Plant Well Pump Replacement - Collector Wells 101, 104 & 115 Project; for the Division of Water; to authorize a transfer and expenditure up to $735,200.00 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($735,200.00)
Attachments: 1. ORD 1469-2020 Information, 2. ORD 1469-2020 Utilization, 3. ORD 1469-2020 map, 4. ORD 1469-2020 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Arcadis U.S., Inc. for the Parsons Avenue Water Plant (PAWP) Well Pump Replacement - Collector Wells 101, 104 & 115 Project, Capital Improvements Project No. 690533-100002, Division of Water Contract No. 2201.

This project is addressing aging raw water supply system components that are well beyond their useful life. Each of the three collector wells have three pumps each, two of which are nearly 40 years old. These pumps are showing significant corrosion and metal breakdown of the submerged portion of the pumps which have been maintained over the years.

Work under the original agreement included preliminary and detailed design services.

Renewal No. 1 (current) will provide engineering services throughout the construction period including: attending meetings, shop drawing submittal reviews, answering RFIs, developing RFPs, developing or modifying standard operating procedures, O&M manual review, developing record drawings and other engineering services during construction.

Planning area: “99 - Citywide” since PAWP serves several communities.

1.1 Amount of additional funds to be expended: $735,200.00
Original Contract Amount: $ 575,000.00 (PO086731)
Renewal No. 1: $ 735,200.00
Total (Orig. + Ren. #1) $1,310,200.00

1.2. Reason other procurement processes are not used:
The consultant team is very familiar with the details of the project and has prepared a series of reports and documentation detailing their findings and recommendations. They have compiled the Preliminary Design Report as well as the Detailed Design and Bid Documents. This contract was anticipated to be funded in phases as indicated in the original authorizing legislation under Ordinance No. 2160-2017. The process of selecting and contracting with a new consultant team at this time and having the...

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