Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Interstate Truckway Inc. for the purchase and delivery of one (1) Half Round Sludge Trailer. The Half Round Sludge Trailer will be used by the Division of Sewerage and Drainage, Compost Facility personnel to transport sludge.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ015674). Thirty-one (31) bidders (2 MBR, 4 MBE and 25 MAJ) were solicited and one (1) bid was received and opened on May 28, 2020. After a review of the bid, the Division of Sewerage and Drainage recommends an award be made for all items to Interstate Truckway Inc. in the amount of $78,384.00 as the only responsive, responsible and best bidder.
This purchase was approved by Fleet Management and will replace BT# 16172
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Interstate Truckway, Inc. Vendor# 012688 CC# 31-1248533 (Pending Recertification)
FISCAL IMPACT: $78,384.00 is required for this purchase.
$0.00 was expended in 2019.
$0.00 was expended in 2018.
Title
To authorize the Director of Finance and Management to establish a contract with Interstate Truckway, Inc., for the purchase and delivery of one (1) Half Round Sludge Trailer, for the Department of Public Utilities, Division of Sewerage and Drainage; and to authorize the expenditure of $78,384.00 from the Sewer Operating Sanitary Fund. ($78,384.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 28, 2020 for the purchase of one (1) Half Round Sludge Trailer for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the only responsive, responsible and best bidder, Interstate Trucking, Inc.; and
WHEREAS, the Half Round Sludge Trailer will be used by the Division of Sewerage and Drainage, Compost Facility personnel to haul sludge; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Interstate Truckway, Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ015674 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Interstate Truckway, Inc., for the purchase and delivery of one (1) Half Round Sludge Trailer for the Division of Sewerage and Drainage, in accordance with RFQ015674 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $78,384.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating Sanitary Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.