Explanation
Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order for the purchase of a Mobile Health Clinic unit for the Department of Health. Formal bids were solicited via RFQ014917 utilizing the Best Value Procurement method. Six companies submitted proposals which were opened on April 2, 2020 from the following respondents:
CT Defense
ESEC Corp.
Farber Specialty Vehicles
La Boit Specialty Vehicles
LDV, Inc.
Quality Vans & Specialty Vehicles
Proposals were evaluated by a three (3) member committee, based upon various criteria including specification conformity and completeness of response, sufficiency of design, layout and equipment, ability and customer service, relevant experience, schedule and delivery. La Boit Specialty Vehicles, Inc., Inc. received the highest score, with 113.67 points of 130 points possible. Quality Vans & Specialty Vehicles received the second highest score, with 97.33 points; followed by Farber Specialty Vehicles with 76 points; LDV, Inc. with 69.00 points; ESEC corp. with 58.67 points; and CT Defense with 7.67 points. Therefore, it is recommended that the award be made to La Boit Specialty Vehicles, Inc.
In accordance with the committee recommendations, the Department of Finance and Management recommends to award one contract to the following:
La Boit Specialty Vehicles, Inc. FID: 31-1226815, Vendor# 032254
The company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency in order to allow for procurement of the mobile unit by September as requested by the Department of Health so the unit can be placed into service as quickly as possible.
Fiscal Impact: This ordinance authorizes an expenditure of $212,115.00 from the Special Income Tax fund for the purchase of a Mobile Health Clinic for the Department of Health. The Department of Finance and Management budgeted $9.0 million in the Special Income Tax Fund for 2020 Citywide Vehicle Acquisitions. The Fleet Management Division expended $4.1 million in 2019 and $6.5 million in 2018 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting for General Fund Departments.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with La Boit Specialty Vehicles, Inc. for the purchase of a Mobile Health Clinic for the Department of Health; to authorize the appropriation and expenditure of $212,115.00 from the Special Income Tax fund; and to declare an emergency. ($212,115.00)
Body
WHEREAS, the Department of Health has a need for a Mobile Health Clinic unit; and
WHEREAS, RFQ014917 was bid via the Best Value Procurement method and opened on April 2, 2020; and
WHEREAS, and RFQ evaluation committee was formed consisting of members of the Department of Health and the Fleet Management Division; and
WHEREAS, La Boit Specialty Vehicles Equipment received the highest overall score from the evaluation committee; and
WHEREAS, funding for this vehicle is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with La Boit Specialty Vehicles, Inc. for the purchase of a Mobile Health Clinic unit for use by the Department of Health; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with La Boit Specialty Vehicles, Inc. for the purchase of a Mobile Health Clinic Unit.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $212,115.00 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 1476-2020 Legislation Template.xls
SECTION 3. That the expenditure of $212,115.00 so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1476-2020 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.