Explanation
1. BACKGROUND: This Ordinance is to authorize the Director of Public Utilities to enter into a contract with Atlas-SSI, Inc., for the removal and upgrade of intake water screens at the Dublin Road Water Plant, under CIP No. 690278-100000, Division of Water Contract No. 2330.
This contract will rehabilitate up to three raw water screens at the Dublin Road Water Treatment Plant. Rehabilitation will include removal and shipment of the screens to/from the vendor’s facility, removal/installation of new coatings, replacement of worn parts, and reinstallation.
The raw water screens are a critical component of the water treatment process and need to be rehabilitated to maintain the reliability of the water treatment process.
The first screen will be rehabilitated in 2020 (original contact), the second in 2021 (renewal #1) and the third in 2022 (renewal #2).
The Community Planning Area is “99 - Citywide” since the DRWP serves multiple planning areas.
2. CONSTRUCTION CONTRACT AWARD: The Public Utilities Department advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ015509). The Director of Public Utilities publicly opened two bids on May 13, 2020 from:
1. Atlas-SSI, Inc. $124,700.00
2. Evoqua Water Technologies $148,689.00
After a review of the bids, the Division of Water recommends the award be made to Atlas-SSI, Inc., as the lowest, responsive, responsible, and best bidder. The Division is adding an additional 10% contingency that was not included in the bid specifications for a grand contract total of $137,170.00.
Atlas-SSI, Inc. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
3. CONTRACT COMPLIANCE INFO: Atlas-SSI, Inc., DAX #22140, CC #64-0900660, expires 5/8/22 (MAJ)
4. FISCAL IMPACT: An appropriation and transfer of funds within the Water Permanent Improvements Fund - Fund No. 6008 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a contract with Atlas-SSI, Inc. for the removal and upgrade of intake water screens at the Dublin Road Water Plant; to authorize the appropriation, transfer and expenditure up to $137,170.00 within the Water Permanent Improvements Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($137,170.00)
Body
WHEREAS, the Department of Public Utilities opened two (2) bids on May 13, 2020 for the removal and upgrade of intake water screens at the Dublin Road Water Plant; and
WHEREAS, the Division of Water recommends an award be made to the lowest, responsive, responsible, and best bidder, Atlas-SSI, Inc.; and
WHEREAS, the Division is adding an additional 10% contingency that was not included in the bid specifications for a grand contract total of $137,170.00; and
WHEREAS, the raw water screens are a critical component of the water treatment process and need to be rehabilitated to maintain the reliability of the water treatment process; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract with Atlas-SSI, Inc. for the removal and upgrade of intake water screens at the Dublin Road Water Plant; and
WHEREAS, it is necessary to authorize the appropriation, transfer and expenditure of funds within the Water Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a contract with Atlas-SSI, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ015509 on file in the Division of Water; for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to establish a contract with Atlas-SSI, Inc. (FID #64-0900660), P.O. Box 1969, Monticello, MS 39654; for the removal and upgrade of intake water screens at the Dublin Road Water Plant, in accordance with RFQ015509 specifications on file in the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the appropriation and transfer of $137,170.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6008 - Water Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby in Fund 6008 - Water Permanent Improvements Fund, amended as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
690590-100000 (carryover) | Franklin Co. Water/Sewer Assess. | $58,178 | $163,339 | +$105,161 (establish authority to match cash)
690590-100000 (carryover) | Franklin Co. Water/Sewer Assess. | $163,339 | $26,169 | -$137,170
690278-100000 (carryover) | DRWP Misc. Imp's | $0 | $137,170 | +$137,170
SECTION 5. That the expenditure of $137,170.00 or as much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.