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File #: 1516-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/22/2020 In control: Public Utilities Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc. for two Division of Water projects; to authorize the transfers and expenditures up to $711,543.64 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($711,543.64)
Attachments: 1. ORD 1516-2020 Information, 2. ORD 1516-2020 Harrington Utilization, 3. ORD 1516-2020 DPU Utilization, 4. ORD 1516-2020 Harrington map, 5. ORD 1516-2020 DPU map, 6. ORD 1516-2020 Funding, 7. ORD 1516-2020 Amend CIB
Explanation

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates Inc. for the following Division of Water projects:

• Rinehart Public Utilities Complex Water Service Improvements and 910 Dublin Rd. Curb Repair, CIP No. 690026-100020; Planning Area = 68 - Dublin Road Corridor; $87,002.11

• Harrington Court Area Water Line Improvements, CIP No. 690236-100091; Planning Area = 35 - Northland; $624,541.53

1.1. Amount of additional funds to be expended: $711,543.64
Original Agreement Amount: $ 167,845.34 (PO228237, PO228238, PO228239)
Modification 1: $ 979,361.67 (PO still pending)
Modification 2 (current): $ 711,543.64
Total (Orig. + Mod. 1 & 2) $1,858,750.65

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0787-2020.

1.3. Reason other procurement processes are not used:
This is a multi year contract that will be modified as required to provide construction administration and inspection services for construction projects that bid during the three year (2020-2022) time frame.

1.4. How cost of modification was determined:
The cost of Modification No. 2 was determined by negotiations between H.R. Gray & Associates and the Division of Water.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The Rinehart Public Utilities Complex Water Service Improvements and 910 Dublin Rd. Curb Repair Project will comply with backflow requirements and improve site drainage to protect underground infrastructure.

The Harrington Court Area W...

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