Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various general fund city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement for the purchase of laptop computers, computer related products, and equipment. This ordinance also authorizes the expenditure of $697,000.00 from the CARES act fund for the purchase of laptops and related supplies.
These purchases will be made from the following pre-established universal term contracts/purchase agreements (PA’s):
• PA003347-Brown Enterprise Solutions, LLC: Dell Computers and accessories
• PA003352-Softchoice, LLC: Dell Computers and accessories
• PA003354-Softchoice, LLC: HP Computers and accessories
All three above-listed purchase agreements expire on December 31, 2020.
Due to Covid-19, it has been necessary for many city employees to work remotely. To do this, many employees have required a city laptop so that they can virtually access their city “desktop.” Thus there is a great need to expand the city's laptop inventory. Doing so will help ensure that remote workers can continue to work efficiently and effectively.
The amount requested ($697,000.00) will fund approximately 398 laptops at around $1,750.00 per laptop.
FISCAL IMPACT:
This ordinance expends $697,000.00 in CARES Act funding for laptop computers, computer related products, and equipment for city workers who have been or will be working remotely due to Covid-19.
EMERGENCY:
Emergency legislation is required to facilitate prompt acquisition of the above -described laptops, supplies and accessories being authorized by this ordinance.
CONTRACT COMPLIANCE:
Brown Enterprise Solutions: CC#- 900353698 Expires-1/31/2021
DAX#-010668
Softchoice: CC#- 13-3827773 Expires-1/14/2022
DAX#-022312
Title
To authorize the Director of Finance and Management on behalf of the Department of Technology and various general fund city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of laptop computers, computer related products, and equipment from three pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC and Softchoice, LLC; to authorize the expenditure of $697,000.00 from the Department of Technology, CARES Act Fund; and to declare an emergency. ($697,000.00)
Body
WHEREAS, the Covid-19 pandemic has resulted in a need for many city employees to work remotely; and
WHEREAS, expenditure of CARES Act funding to purchase laptop computers, computer related products and equipment from three pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC is necessary to address the need for many city employees to work remotely caused by the COVID-19 public health emergency; and
WHEREAS, such expenditure of funds has not been previously accounted for in the 2020 Budget; and
WHEREAS, an emergency exists in the Department of Technology in that it is immediately necessary to purchase laptop computers, computer related products, and equipment from three pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC and Softchoice, LLC for city employees working remotely due to Covid-19, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized, on behalf of the Department of Technology and various city agencies, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement for the purchase of desktop computers, computer related products, and equipment totaling $697,000.00, from three pre- stablished universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC and Softchoice, LLC as follows:
• PA003347-Brown Enterprise Solutions, LLC: Dell Computers and accessories
• PA003352-Softchoice, LLC: Dell Computers and accessories
• PA003354-Softchoice, LLC: HP Computers and accessories
All three above-listed purchase agreements expire on December 31, 2020
SECTION 2. That CARES Act Funds shall be used to procure laptops computers, computer related products, and equipment from three pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC and Softchoice, LLC for city employees that are working remotely in an effort to mitigate the spread of COVID-19, consistent with the intent of the CARES Act Funding.
SECTION 3. That the expenditure of $697,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (see attachment 1520-2020EXP).
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.