header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1521-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/22/2020 In control: Finance Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Traffic Signal Communication Equipment UTC with Baldwin & Sours and Path Master; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001343 ($2.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Traffic Signal Communication Equipment with Baldwin & Sours, and Path Master. The Division of Traffic Management is the sole user for traffic control products. Traffic Signal Communication Equipment is used in traffic signal installations throughout the City. The term of the proposed option contracts would be approximately three (3) years, expiring June 30, 2023, with the option to renew for an additional one (1) year extension. The Purchasing Office opened formal bids on June 4, 2020. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015591). Two [2] bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Baldwin & Sours, CC# 004700 expires 12/6/2020, Items# 70A, 70B, 71A, 71B, 78 & 79, $1.00 and,
Path Master, CC#006583 expires 2/15/2021, Items# 1-39, 42-59, 72,73,74,75,76,77, 80 & 81, $1.00, and,
No bids were received on Items# 40, 41, 60-69. These items will be bid as needed.
Total Estimated Annual Expenditure: $50,000.00, Division of Traffic Management, the sole user

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Financ...

Click here for full text