Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Commercial Fitness Equipment with 123 Wellness, Inc, Health & Fitness Inc. and Johnson Health Tech North America, Inc. The Department of Recreation and Parks is the primary user of the Commercial Fitness Equipment contract. The term of the proposed option contract would be approximately two (2) years, expiring March 30, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 20, 2020. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ014697). Six (6) bids were received.
The Purchasing Office is recommending award to the most, responsive, responsible and best bidder as follows:
Johnson Health Tech North America, Inc. CC#002460 expires 2/19/2022, Items# 15 and catalog, $1.00
123 Wellness, Inc. CC#005566 expires 2/20/2022, Items 3, 4, 6, 7, 10, 12, 13, 15, 24 and catalog, $1.00
Health & Fitness Inc. CC#029087 expires 2/20/2022, Item 20 and catalog. $1.00
Total Estimated Annual Expenditure: $200,000.00 city-wide.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the contract has expired.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Commercial Fitness Equipment with 123 Wellness, Inc., Health and Fitness Inc. and Johnson Health Tech North America, Inc.; to authorize the expenditure of $3.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($3.00).
Body
WHEREAS, the Commercial Fitness Equipment Universal Term Contracts will provide for the replacement of older, high maintenance Fitness Equipment used in the daily operations of City agencies; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 20, 2020 and selected the most responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Commercial Fitness Equipment with 123 Wellness, Inc., Health & Fitness Inc. and Johnson Health Tech North America, Inc. to avoid an interruption in delivery of equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Commercial Fitness Equipment in accordance with Request for Quotation RFQ015476 for a term of approximately two (2) years, expiring March 30, 2022, with the option to renew for one (1) additional year, as follows:
Johnson Health Tech North America, Inc. Items# 15 and catalog, $1.00
123 Wellness, Inc. Items# 3, 4, 6, 7, 10, 12, 13, 15, 24 and catalog, $1.00
Health & Fitness Inc., Item 20 and catalog. $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.