Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Sensit Gas Monitors with FireCraft Safety Products, LLC. This contract provides for purchase of gas monitors, accessories and parts used to detect and alert users of dangerous gases in work areas at emergency scenes by the Division of Fire.
The contract, PO083635 was established in accordance with Request for Quotation RFQ005991 and authorized under Ordinance Number 2268-2017 and will expire July 31, 2020. In accordance with the bid specifications, the City and FireCraft Safety Products, LLC can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be July 31, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract for this item expires July 31, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Safety must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Sensit Gas Monitors with FireCraft Safety Products LLC; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Sensit Gas Monitors for use by the Division of Fire; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ005991 with FireCraft Safety Products LLC deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and FireCraft Safety Products LLC can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with FireCraft Safety Products LLC for the option to obtain Sensit Gas Monitors, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with FireCraft Safety Products LLC, PO083635 for a period of one year, from August 1, 2020 to and including July 31, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.