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File #: 1002-2020    Version: 1
Type: Ordinance Status: Passed
File created: 4/16/2020 In control: Criminal Justice & Judiciary Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Municipal Court Clerk to enter into the contract with CourtView Justice Solution, Inc. for the provision of the E-File Portal, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $83,135.00 from the Municipal Court Clerk Government Grant Fund; and to declare an emergency. ($83,135.00)
Attachments: 1. CourtView Sole Source, 2. CourtView Sole Source Letter, 3. CourtView Portal Quote, 4. 1002-2020 CourtView
Explanation

Background:

This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with CourtView Justice Solutions, Inc., for the provision of a law enforcement specific-secure electronic-filing portal with user-friendly informational screens (“E-Filing Portal”).
The E-Filing Portal will provide law enforcement an opportunity to electronically file, track and access search warrants and investigative subpoenas in real-time, while successfully maintaining social distancing.
The Municipal Court Clerk was awarded a grant from the Franklin County Office of Justice Policy and Programs in the amount of $83,135.00 to fund the E-Filing Portal project.
Ordinance 1068-2019 authorized the Municipal Court Clerk to enter into a fifty-four (54) month contract with one (1) twelve (12) month renewal option with CourtView Justice Solutions, Inc., d/b/a Equivant (CourtView Justice Solution, Inc.) for the purchase of maintenance, support, and professional services for the Municipal Court Case Management System.

Bid Information:
Pricing was negotiated with CourtView Justice Solutions, Inc.

CourtView Justice Solutions, Inc. is the sole source supplier of CourtView software, maintenance and support services. The Municipal Court Case Management System is proprietary in nature; therefore, this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

Contract Compliance Number: 46-0521050
Expiration Date: 4/24/2021
Vendor Number: 008460

Contracts:
Ordinance: 1068-2019: $113,003.50; PO173301
Ordinance: 2298-2019: $232,788.00; PO195720
Ordinance: 2909-2019: $36,504.00; PO0204000; PO0204037
Ordinance: 1002-2020: $83,135.00; Modification
Total Amount: $465,430.50

Modification:

1. Amount of additional funds to be expended under this contract modification: $83,135.00.

2. Reason additional goods and services coul...

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