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File #: 1487-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/17/2020 In control: Public Service & Transportation Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To amend the 2019 Capital Improvement Budget; to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to waive the competitive bidding provisions of Columbus City Code; to authorize the Director of Finance and Management to enter into contracts with Jack Doheny Companies and with Northeast Sweepers & Rentals for the purchase of street sweeping equipment; to authorize the expenditure of up to $1,321,335.38 from the Streets and Highways Bond Fund to purchase the equipment; and to declare an emergency. ($1,321,335.38)
Attachments: 1. ORD 1487-2020 - Bid Waiver Form, 2. ORD 1487-2020 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with Jack Doheny Companies for the purchase of four 3-wheel street sweepers, and with Northeast Sweeper & Rentals for the purchase of one 4-wheel vacuum street sweeper with a catch basin cleaner. These purchases will be made for the Department of Public Service, Division of Infrastructure Management.

The Division of Infrastructure Management will use the equipment to clean streets throughout the City of Columbus as part of its Street Sweeping Program. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ015405) through Vendor Services. The City received two bids for the 3-wheel street sweepers on May 28, 2020, and they were tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
The Safety Company $786,000.00 Bedford, OH Majority
Jack Doheny Companies, Inc. $1,044,922.18 Northville, MI Majority

The lowest bid (The Safety Company) was deemed unresponsive due to the bidder’s not submitting the required documents. The second-lowest bid (Jack Doheny Companies) met all but one of the specifications for the 3-wheel street sweepers. City Council’s approval to waive the City’s competitive bidding requirements is required to award the contract for the 3-wheel street sweepers to Jack Doheny Companies for their bid of $1,044,922.18.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Jack Doheny Companies.

The City received two bids for the 4-wheel vacuum street sweeper with a catch basin cleaner on May 28, 2020, and they were tabul...

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