Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, Inc. for the Sewer Maintenance Operations Center (SMOC) Inventory Consolidation Project, CIP# 650505-100001.
The objective of this project is to consolidate the SMOC Inventory Control satellite store rooms into one centralized room in the space currently occupied by Inventory Control and a new area provided by another project in the former Police Property Room. The possibility of covered, outdoor storage in the casting yard will be evaluated. This project will also update the building’s card access readers to the standard found throughout other City buildings. These investigations will be compiled into a detailed design memorandum to guide the detailed design phase.
Upon the first planned renewal of this contract, the detailed design documents will be created based on the detailed design memorandum provided as part of the original contract. The second planned renewal of this contract will provide services during construction including submittal review and technical field representation.
Planning Area - 63 - South Side
2. FUTURE MODIFICATION(S): Two planned renewals (for Step 2 - Detailed Design and Step 3 - Services During Construction) are anticipated.
3. TIMELINE: The Professional Engineer Services Agreement is anticipated to be signed at the end of September 2020 and will provide Step 1, Preliminary Design Services. Step 1 services are anticipated to end in March 2021. At that time, Step 2, Detailed Design and Bidding Services will be obtained through a contract renewal. Step 2 services are anticipated to begin August of 2021 and are anticipated to end in August of 2022.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The SMOC Inventory Control Section utilizes approximately 16 different storerooms and satellite storerooms around the Fairwood Facility. The number of storerooms and amount of inventory make managing the current setup very difficult. The consolidation of these storerooms will allow the Inventory Control Section to be operate more efficiently and to better manage the storeroom inventory.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The project was formally advertised on the Vendor Services website and Bonfire from May 5, 2020 to May 29, 2020. The city received three (3) responses from Dynotec, Inc., BBOC, and Korda/Nemeth. All proposals were deemed responsive and were fully evaluated and scored ased on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to Dynotec, Inc.
The Contract Compliance Number for Dynotec, Inc. is 31-1319961 (expires 1/31/2022, MBE, DAX # 005053).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
6. FISCAL IMPACT: This ordinance requires an expenditure of up to $177,903.42 from the Sanitary General Obligation Bond Fund 6109. An amendment to the 2019 Capital Improvement Budget is necessary to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with Dynotec, Inc. for professional engineering services for the Sewer Maintenance Operations Center (SMOC) Inventory Control Consolidation Project; to authorize an expenditure of up to $177,903.42 from the Sanitary General Obligation Bond Fund; and to amend the 2019 Capital Improvements Budget. ($177,903.42)
Body
WHEREAS, three (3) proposals for professional engineering services for the SMOC Inventory Control Consolidation Project were received on May 29, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Dynotec, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of up to $177,903.42 within the Sanitary General Obligation Bond Fund 6109 for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, Inc. for the Sewer Maintenance Operations Center (SMOC) Inventory Control Consolidation Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the SMOC Inventory Control Consolidation Project with Dynotec, Inc. (FID#31-1319961), 82931 E. Dublin-Granville Rd., Suite 200, Columbus, Ohio 43231; for an expenditure up to $177,903.42; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That the expenditure of up to $177,903.42 from the Sanitary General Obligation Bond Fund 6109 is authorized per the accounting codes attached to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6109 | 650505-100000 | DPU Archive/Records Storage & SMOC Locker Room Renov | $429,500 | $361,596 | -$67,904
6109 | 650505-100001 | SMOC Inventory Control Consolidation Project | $110,000 | $177,904 | +$67,904
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.