Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew an existing service agreement with RAMA Consulting Group, Inc. for the Blueprint Columbus Community Outreach Project, CIP 650004-100003. The services provided in the Blueprint Columbus Community Outreach project consist of supporting the implementation of Blueprint Columbus in multiple project areas. This work includes educating and informing residents about the Blueprint problems being addressed; providing adequate notification of the work being performed; advising the City regarding residents’ concerns; and providing training or additional support for contractors, City field staff and other staff as needed. Future modifications / renewals are planned.
1.1 Amount of additional funds to be expended: $ 352,815.00
Original Contract $ 467,348.04 PO180782
Renewal #1(current) $ 352,815.00
CONTRACT TOTAL $ 820,163.04
1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification/renewal and the additional services were identified in the original contract ordinance.
1.3. Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
1.4. How cost of modification was determined:
A cost estimate for the proposed scope of work was prepared by RAMA Consulting Group and reviewed by DOSD.
2. PROJECT TIMELINE: This renewal is year 2 of a two year contract. The active Blueprint Neighborhoods targeted for Outreach during this contract year are: Clintonville 1, North Linden 1, Hilltop 1, Hilltop 4, Miller Kelton, 5th x Northwest, and Clintonville 3.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE NUMBER: 20-4647970 | MBE | Exp. 3/31/2021 | Vendor # 001370
5. ENVIRONMENTAL IMPACT: Administration of the Blueprint Community Outreach contract ensures community input is received and utilized to design the best solutions for unique neighborhood needs. Not only does this help Blueprint develop comprehensive solutions for our communities, it also helps create an efficient process that reduces excessive costs resulting from engineering redesigns and timeframe extensions associated with addressing resident concerns through a less formal process.
6. FISCAL IMPACT: This ordinance authorizes the transfer within, appropriation, and the expenditure of up to of $352,815.00 from the Sanitary Sewer General Obligation Bond Fund 6109 and an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew an existing contract with RAMA Consulting Group, Inc. for the Blueprint Columbus Community Outreach Project; to authorize the transfer within, appropriation, and the expenditure of up to $352,815.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2019 Capital Improvements Budget.($352,815.00)
Body
WHEREAS, Ordinance 1175-2019, passed June 3, 2019, authorized the contract for Blueprint Columbus Community Outreach Project with RAMA Consulting Group, Inc.; and
WHEREAS, it is necessary to authorize a renewal of the existing contract for community outreach services; and
WHEREAS, the Blueprint Columbus Community Outreach will provide support to the implementation of Blueprint Columbus projects in multiple areas; and
WHEREAS, it is necessary to authorize the transfer within, appropriation, and expenditure of up to $352,815.00 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to renew an existing agreement with RAMA Consulting Group, Inc. for the Blueprint Columbus Community Outreach project CIP 650004-100003, for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew an existing agreement with RAMA Consulting Group, Inc., 897 East 11th Ave., Suite 100, Columbus, Ohio 43211 for the Blueprint Columbus Community Outreach 2019 Project in accordance with the terms and conditions as shown in the agreement on file in the Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate $352,815.00 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3: That the 2019 Capital Improvements Budget Ordinance is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | change
6109 | 650367-100002 | SWWTP Chemically Enhanced Primary Treatment: Preliminary Treatment | $388,094 | $35,279 | -$352,815
6109 | 650004-100003 | Blueprint Columbus Public Information Outreach | $0 | $352,815 | (+$352,815)
SECTION 4. That the expenditure of up to $352,815.00 is hereby authorized from the Sanitary General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 5. That the said firm, RAMA Consulting Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.