Explanation
1. BACKGROUND: The City’s Wastewater Treatment Plants require continual development and upgrades in order to keep processes and equipment up to date, in compliance, and running well. All re-development requires compliance with the City of Columbus Stormwater and Drainage Manual as well as OEPA Stormwater general permit and FEMA requirements. This project will provide a phased development stormwater and floodplain masterplan for the Southerly Wastewater Treatment Plant.
Community Planning Area: 64 Far South
2. FUTURE MODIFICATION(S): There will be two renewal ordinances. One renewal for the detailed design of a bid package to construct the chosen alternative, and one renewal to purchase engineering services during construction to ensure the design intents are met.
3. TIMELINE: This Engineering Agreement authorizes the preliminary design work which is expected to begin third quarter 2020. A contract renewal for detailed design work is expected to be legislated second quarter 2021, and a second contract renewal is expected fourth quarter 2022 for services during construction.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will take a holistic approach to site development at the wastewater treatment plant site. It will be more efficient to perform all of the stormwater and floodplain design under one contract, providing compliance to stormwater and drainage manual, and reducing coordination efforts and delays on other CIP projects within the department.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." Proposals were opened on May 29, 2020 for both the Southerly Waste Water Treatment Plant Stormwater and Floodplain Project and the Jackson Pike Waste Water Treatment Plant Stormwater and Floodplain Project. The Department received nine (9) proposals from the following firms: GS-Oh Inc., ms consultants, DLZ; Hazen & Sawyer, CDM Smith, Strand, Osborn Engineering, Dynotec, and Burns & McDonnell.
An evaluation committee reviewed the proposals and scored the proposals based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement for the Southerly Waste Water Treatment Plant Stormwater and Floodplain Improvements Project be awarded to ms consultants, Inc. An agreement for the Jackson Pike Waste Water Treatment Plant Stormwater and Floodplain Improvements Project is recommended for award to GS-OH, Inc. and is being legislated under Ord. 1502-2020.
The Contract Compliance Number for ms consultants, Inc. is 34-6546916 (expires 1/28/2022, MAJ, DAX # 006998).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, Inc.
6. FISCAL IMPACT: This ordinance requires a transfer within and expenditure of up to $820,064.27 from the Sanitary General Obligation Bond Fund 6109. An amendment to the 2019 Capital Improvement Budget is necessary to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with ms consultants, Inc. for professional engineering services for the Southerly Waste Water Treatment Plant Stormwater and Floodplain Improvements Project; to authorize the transfer within and expenditure of up to $820,064.27 from the Sanitary General Obligation Bond Fund; and to amend the 2019 Capital Improvements Budget. ($820,064.27)
Body
WHEREAS, nine (9) technical proposals for professional engineering services for the Southerly Waste Water Treatment Plant Stormwater and Floodplain Improvements were received on May 29, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to ms consultants, Inc.; and
WHEREAS, it is necessary to authorize a transfer within and expenditure of up to $820,064.27 from the Sanitary General Obligation Bond Fund 6109 for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with ms consultants, Inc. for the Southerly Waste Water Treatment Plant Stormwater and Floodplain Improvements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Southerly Waste Water Treatment Plant Stormwater and Floodplain Improvements Project with ms consultants, Inc. (FID# 62-1736493), 2221 Schrock Rd., Columbus, OH 43229-1547; for an expenditure up to $820,064.27; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That the transfer of up to $820,064.27 or so much thereof as may be needed, is hereby authorized between projects within the Sanitary General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6109 | 650375-100002 | Compost Fac. Odor Control Imp | $1,528,666 | $708,601 | -$820,065
6109 | 650377-100000 | SWWTP Stormwater & Floodplain Imp | $0 | $820,065 | +$820,065
SECTION 4. That an expenditure of $820,064.27 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.