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File #: 1545-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/24/2020 In control: Finance Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for heavy duty engine repair services for the Fleet Management Division per the terms and conditions of the previously established Universal Term Contract; to authorize the expenditure of $140,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($140,000.00)
Attachments: 1. Ord 1545-2020 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract for HD Specialty Parts, on behalf of the Fleet Management Division, for heavy duty engine repair service of City vehicles. Purchase orders will be issued as needed from a Universal Term Contract previously established by the Purchasing Office.

Esec Corporation- EIN# 34-1285858, Vendor# 006602 - PA002480 - HD Specialty Pts exp. 9/30/2020

During 2020, the Fleet Management Division is budgeted to spend $1.6 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment.

Fiscal Impact: This ordinance authorizes an expenditure of $140,000 from the Fleet Management Operating Fund from a previously established Universal Term Contract for auto body repair services related to City vehicles. In 2019, the Fleet Management Division expended $275,000 for heavy duty engine repair service. In 2018, $264,000 was expended.

Emergency action is requested to ensure that purchase orders can be established in a timely manner to ensure uninterrupted auto body repair services.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for heavy duty engine repair services for the Fleet Management Division per the terms and conditions of the previously established Universal Term Contract; to authorize the expenditure of $140,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($140,000.00)

Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bidding process of the Purchasing Office for HD Specialty P...

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