Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Car Seats with Evenflo Co., Inc. The Columbus Public Health Department is the primary user for car seats. The Columbus Public Health Department Car Seat Program will help provide car seats and booster seats at a reduced cost to families in need.
The term of the proposed option contract would be approximately two (2) years, expiring September 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 18, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015758). One (1) bid was received.
The Purchasing Office is recommending award to the responsive, responsible and best bidder as follows:
Evenflo Co., Inc., CC# 005172, expires 6/25/2022, All Items, $1.00
Total Estimated Annual Expenditure: $40,000.00
Columbus Public Health Department, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the current contract expires September 30, 2020.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Car Seats with Evenflo Co., Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Body
WHEREAS, the Car Seats UTC will be used by the Columbus Public Health Department Car Seat Program to help provide car seats and booster seats at a reduced cost to families in need; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 18, 2020 and selected the responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Public Health Department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Car Seats with Evenflo, Co. to avoid an interruption in equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Car Seats in accordance with Request for Quotation RFQ015758 for a term of approximately two (2) years, expiring September 30, 2022, with the option to renew for one (1) additional year, as follows:
Evenflo Co., Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.