Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Kaffenbarger Truck Equipment Company in the amount of $3,797.00 for the up-fit of a Tommygate Lift for the Recreation and Parks Department per the results of bid RFQ015802. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Four bids were received and opened for RFQ015802 on June 22, 2020 as follows:
Kaffenbarger Truck Equipment Company, (CC#: 31-0802979, exp. 2/27/22, MAJ) $3,797.00
Ace Truck Body Inc., (CC#: 31-0936828, exp. 2/27/22, MAJ) $3,827.00
Quality Truck Body & Equip., (CC#: 34-1085422, exp. 3/17/22, MAJ) $3,820.00
JC Enterprises, (CC#: 51-589854, exp. 3/2/22, MAJ) $5,221.00
The Finance and Management Department recommends the bid be awarded to Kaffenbarger Truck Equipment Company, as the lowest, responsive and responsible bidder.
Kaffenbarger Truck Equipment Company - Vendor #004325
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $3,797.00 from the Special Income Tax Fund with Kaffenbarger Truck Equipment Company for the up-fit of a Tommygate Lift. Funding for this acquisition is budgeted within the Special Income Tax Fund for 2020 citywide vehicle acquisitions. The Department of Finance and Management budgeted $9.0 million in the Special Income Tax Fund for 2020 Citywide Vehicle Acquisitions. The Fleet Management Division expended $4.1 million in 2019 and $6.5 million in 2018 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting for General Fund Departments.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Kaffenbarger Truck Equipment Company for the up-fit of a Tommygate Lift; and to authorize the appropriation and expenditure of $3,797.00 from the Special Income Tax fund. ($3,797.00)
Body
WHEREAS, the City has a need for up-fitting for a Tommygate Lift for the Recreation and Parks Department, and
WHEREAS, the Purchasing Office advertised a formal bid (RFQ015802) on June 22, 2020, and
WHEREAS, the Finance and Management Department recommends a bid award be made to Kaffenbarger Truck Equipment Company, as the overall lowest, responsive, and responsible bidder, and
WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Kaffenbarger Truck Equipment Company for the up-fit of a Tommygate Lift; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Kaffenbarger Truck Equipment Company for the up-fit of a Tommygate Lift, as follows:
Request for Quotation RFQ015802: Kaffenbarger Truck Equipment Company $3,797.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $3,797.00 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 1548-2020 Legislation Template.xls
SECTION 3. That the expenditure of $3,797.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1548-2020 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.