Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2021, authorized for the City's use by Ordinance No. 582-87, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool. The coverage term period is August 2, 2020 to August 1, 2021, at a cost of $83,349.00.
Communication Cloud is the enterprise non-emergency communications tool for the City of Columbus. Columbus City Council began using the system in 2014. In 2017, the service was expanded for use by all City departments and elected offices. Since that time subscriptions to various topics offered on the service, provided free of charge to the public, have grown to over 120,000.
Emergency Justification: This ordinance is being submitted as an emergency to maintain communication with the public.
CONTRACT COMPLIANCE:
Vendor Name: Granicus, Inc. DAX #: 010776
CC# 91-2010420 Expiration Date: 05/2/2021
FISCAL IMPACT:
Funds totaling $83,349.00 are available and budgeted within the Department of Technology, Information Services Division, Information Services Operating Fund.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $83,349.00 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($83,349.00)
Body
WHEREAS, this service provides hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool for use by all City departments/divisions; and
WHEREAS, important City information is provided free of charge to the public through this service, with subscription rates currently exceeding 120,000; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2021; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and
WHEREAS, the term period of this agreement is August 2, 2020 to August 1, 2021, at a cost of $83,349.00; and
WHEREAS, an emergency exists in the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing State of Ohio Master Cloud Service Agreement - MCSA0031so Granicus, Inc. can continue to provide hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Granicus, Inc., utilizing State Term Contract -STS-033, #533904-1, with an expiration date of June 30, 2021 for subscription based technology research services, for a term of one year, from August 2, 2020 to August 1, 2021, at a cost of $83,349.00.
SECTION 2: That the expenditure of $83,349.00, or so much thereof as may be necessary, is hereby authorized to be expended from (see 1562-2020EXP):
Dept.: 47 | Div.: 4702 | Object Class: 03 | Main Account: 63916 | Fund: 5100 | Sub-fund: 510001 | Program Code: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $83,349.00 |
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same