Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pest Control services with Scherzinger Corp. The contract is for city wide use to prevent infestation, and eradicate insects and rodents. This contract provides pest control services at various locations throughout the City. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 28, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015547). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Scherzinger Corp. CC#004149 expires 6/24/2022, All Items, $1.00
Total Estimated Annual Expenditure: $75,000.00 city-wide.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires in July.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pest Control services with Scherzinger Corp.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Body
WHEREAS, the Pest Control Universal Term Contract will help prevent infestation, and eradicate insects and rodents with City buildings; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 28, 2020 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Facilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pest Control services with Scherzinger Corp. so there is no interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Pest Control in accordance with Request for Quotation RFQ015547 for a term of approximately two (2) years, expiring July 31, 2022, with the option to renew for one (1) additional year, as follows:
Scherzinger Corp. All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.