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File #: 1576-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/26/2020 In control: Finance Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Overhead Door Maintenance and Repair services with McKee Door Sales of Columbus Inc???.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).????
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Overhead Door Maintenance and Repair services with McKee Door Sales of Columbus Inc???. The contract is for city wide use to maintain and repair overhead doors at various locations throughout the City. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 11, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015672). Two (2) bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

??? McKee Door Sales of Columbus Inc.??? CC#004488 expires 6/10/2022, All Items, $1.00??????

Total Estimated Annual Expenditure: $300,000.00 city-wide.

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires in July.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Overhead Do...

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