Explanation
BACKGROUND
This legislation authorizes re-establishment of funds for a contract authorized and funded under ordinance 1667-2018. Ordinance 1667-2018, passed by Council on June 25, 2018, authorized the Director of the Department of Development to enter into a grant agreement with the Human Services Chamber (HSC) of Franklin County in an amount up to $50,000.00. A grant agreement was executed (PO152810) and the first payment was made thereafter.
When the first payment was made in early 2019, an error was made in the accounting system that resulted in two payments of $25,000.00 each being processed and mailed to HSC for the first invoice. When the overpayment payment was returned, we inadvertently did not reestablish the purchase order at that time. The second invoice was received in 2020. Upon processing of the second invoice, it was discovered that all funds had been relieved from the purchase order because of the error made in 2019. Because fiscal year 2019 has been closed, new funding needs to be established to pay the second invoice in the amount of $25,000.00.
Emergency action is requested to reestablish funding in order to make payment as soon as possible per the original grant agreement.
FISCAL IMPACT
Funding is available in the amount of $25,000.00 in the Neighborhood Economic Development Fund (Fund 2237).
Title
To authorize the appropriation and expenditure of $25,000.00 from the Neighborhood Economic Development fund; to authorize payment to the Human Services Chamber for unpaid services under contract PO152810 in an amount up to $25,000.00; and to declare an emergency. ($25,000.00)
Body
WHEREAS, Ordinance 1667-2018, passed by Council on June 25, 2018, authorized the Director of the Department of Development to enter into a grant agreement with the Human Services Chamber (HSC) of Franklin County in an amount up to $50,000.00; and
WHEREAS, an error was made processing the first invoice resulting in overpayment to HSC in 2019; and
WHEREAS, in correcting the error we inadvertently did not reestablish the purchase order in 2019 and when the second invoice was received in 2020, it was discovered that funds were no longer available to pay the second invoice;
WHEREAS, this ordinance will reestablish funds to pay for services under the original contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to reestablish funding to make payment as soon as possible per the original grant agreement, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $25,000.00 is appropriated in Fund 2237 (Neighborhood Economic Development Fund), Dept-Div 4401 (Administration), in object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $25,000.00 or so much thereof as may be necessary is hereby authorized in Fund 2237 (Neighborhood Economic Development Fund), Dept-Div 4401 (Administration), in object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Development be and is hereby to authorize to make payment to the Human Services Chamber for unpaid services under contract PO152810 in an amount up to $25,000.00.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.