Explanation
BACKGROUND: The Division of Police is in need of Body Worn Cameras, mounts, warranties, redaction software, storage, and support. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Universal Term Contract Purchase Agreement established with Enforcement Video LLC dba WatchGuard Video for the purchase of the above mentioned items and services for the Division of Police. Body Worn Cameras are a video recording system that is typically utilized by law enforcement to record interactions with the public or gather video evidence at crime scenes. The purchase of these cameras will be for immediate use and some inventory re-stocking as nearly all of the current body worn cameras are in use by officers. This legislation also amends the 2019 Capital Improvement Budget and authorizes the City Auditor to transfer funds within the General Permanent Improvement Fund.
Bid Information: The Department of Finance and Management, through RFQ001428, received and evaluated twelve (12) proposals and recommended an award be made to Enforcement Video, LLC dba WatchGuard Video. Ordinance 3078-2016, prepared by the Finance and Management Department established an option contract (UTC) with this company.
Contract Compliance: Enforcement Video, LLC dba WatchGuard Video; CC017898, expires 7-16-2021.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes the expenditure of $118,567.00 from the General Fund Budget and $220,000 from the General Permanent Improvement Fund for the purchase of Body Worn Cameras, mounts, warranties, redaction software, storage, and support for the Division of Police from the Universal Term Contract established by the Department of Finance and Management.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate $195,054.82 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Body Worn Cameras, mounts, warranties, redaction software, storage, and support for the Division of Police; to authorize the expenditure of $118,567.00 from the General Fund; and to authorize the expenditure of $220,000 from the General Permanent Improvement Fund. ($338,567.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget; and
WHEREAS, there is a need to transfer and appropriate $195,054.82 within the General Permanent Improvement Fund; and
WHEREAS, there is a need to purchase Body Worn Cameras, mounts, warranties, redaction software, storage, and support for the Division of Police to continue the project started in 2016; and
WHEREAS, the Purchasing Office advertised and solicited formal bids and selected the highest ranked offeror to negotiate a contract for the provision of BWC and video recording system for the Columbus Division of Police; and
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of warranties for the Body Worn Cameras, mounts, warranties, redaction software, storage, and support for the Division of Police; and; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P748999-100000 | Unallocated Balance | $74,440 | $269,495 | $195,055
P748999-100000 | Unallocated Balance | $269,495 | $74,440 | ($195,055)
P330039-100000 | Police Equipment - BWC | $24,945 | $220,000 | $195,055
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate $195,054.82 or so much thereof as may be needed, within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of Body Worn Cameras and associated accessories, software, maintenance, and support for the Columbus Division of Police.
SECTION 4. That the expenditure of $220,000.00, or so much thereof as may be needed, is hereby authorized within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $118,567.00, or so much thereof as may be needed, is hereby authorized within the Division of Police General Fund Budget per the account codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance shall take effect and be in force from and after the earliest period allowed by law.