Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Club Car Parts & Services with Century Equipment. Club Car Parts are used to repair golf carts in the Recreation and Parks Department. This contract provides for parts and services on Club Car repairs for the Fleet Management Division.
The contract, PO157817 was established as a Sole Source contract and authorized under Ordinance Number 2765-2018 and will expire October 31, 2020. In accordance with the bid specifications, the City and Century Equipment can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be October 31, 2021.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Fleet Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Club Car Parts and Services with Century Equipment.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Club Car Parts and Services for use by Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to Sole Source provisions with Century Equipment, and
WHEREAS, in accordance with the bid specifications, the City and Century Equipment can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Fleet Management to authorize the Finance and Management Director to renew a Universal Term Contract with Century Equipment for the option to obtain Club Car Parts and Services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the Universal term contract with Century Equipment , PO157817 for a period of one year, from October 31, 2020 through October 31, 2021
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.