Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew one (1) existing Universal Term Contract (UTC) for the option to obtain Electric Energy Consultant Services with New River Group dba Scioto Energy LLC for use by the Department of Finance and Management as the primary user.
The contract, PO077537 was established in accordance with Request for Quotation RFQ004842 and authorized under Ordinance Number 1685-2017 and will expire 9/31/2020. In accordance with the bid specifications, the City and New River Group dba Scioto Energy LLC can renew the contract for a three (3) one-year terms subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be September 31, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expire September 31, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Electric Energy Consultant Services with New River Group, dba Scioto Energy, LLC; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Electric Energy Consultant Services for use by the Department of Finance and Management and other City departments; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ004842 with New River Group, dba Scioto Energy, LLC deemed the most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and New River Group, dba Scioto Energy, LLC can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Finance and Management Director to renew the Universal Term Contract with New River Group dba Scioto Energy LLC for the option to obtain Electric Energy Consultant Services before the current contract expires, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the Universal Term contract with New River Group, dba Scioto Energy, LLC, PO077537 for a period of one year, from September 31, 2020 to and including September 31, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.