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File #: 1669-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2020 In control: Public Safety Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for janitorial supplies with Key-4 Cleaning Supplies for the Division of Fire; to authorize the expenditure of $125,000.00 from the FEMA CARES Treasury Fund; and to declare an emergency. ($125,000.00)
Attachments: 1. key4coding
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) in accordance with section 329.19 (g), which stipulates that city agencies must obtain approval by City Council for expenditures on a Universal Term Contract in excess of $100,000.00. The Fire Division is in need of janitorial supplies to be purchased from the existing UTC with Key-4 Cleaning Supplies for the Division of Fire. These janitorial supplies are for use in cleaning and sanitizing fire stations and facilities, specifically for the mitigation of the COVID-19 virus.

Bid Information: Universal Term Contract - PA003289 (exp. 4/30/2021)

Contract Compliance: Key-4 Cleaning Supplies Inc. #31-1417716 ~ Vendor 005308

Emergency Designation: Emergency action is requested to make funding immediately available to replenish inventory of janitorial supplies that have been used in unprecedented quantities to combat the spread of the COVID-19 virus.

FISCAL IMPACT: This ordinance authorizes the expenditure of $125,000.00 from the FEMA CARES Treasury Fund for the purchase of janitorial supplies for use in cleaning and sanitizing fire stations and facilities, specifically for the mitigation of the COVID-19 virus, for the Division of Fire. The Fire Division encumbered/spent approximately $147,000.00 in 2019, $156,000 in 2018, and $170,000 in 2017, for janitorial supplies. The division has encumbered/spent $200,000 thus far in 2020 with Key4, of the $176,725 total budget.

Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for janitorial supplies with Key-4 Cleaning Supplies for the Division of Fire; to authorize the expenditure of $125,000.00 from the FEMA CARES Treasury Fu...

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