Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to establish purchase orders with McKay Lodge Fine Arts Conservation and Smoot Construction Company of Ohio for the removal of the Christopher Columbus statue at City Hall, as well as the transport, delivery, and storage of the statue in a secure location. McKay Lodge is an art conservation and historical preservation company that will oversee the removal, transport, and storage of the statue in order to ensure that its preservation conforms to industry standards and best practices. Smoot Construction Company is a local MBE-certified construction firm that will conduct the removal, transport, and delivery of the statue to a secure location under the guidance and direction of McKay Lodge and the Office of Construction Management. These vendors are registered with the City of Columbus and have the necessary equipment, licenses, and qualifications to perform this project.
The timely removal of the statue is needed to protect the safety of City residents, City property, and the statue itself. Therefore, in order to safeguard the public health, safety, welfare, and property, and to allow for the statue to be removed in a timely fashion, Mayor Ginther executed a Mayor’s Emergency Letter dated June 26, 2020 due to the urgent need to remove the Christopher Columbus statue located at City Hall and ensure its transport, delivery, and storage in a secure location.
An informal quotation process was used to obtain pricing for these contracts as follows:
Vendor DAX Vendor# Total
Smoot Construction Company 004871 $84,500.00
McKay Lodge Fine Arts Conservation 006758 $5,500.00
TOTAL $90,000.00
Smoot Construction Company FID: 31-1224826
McKay Lodge Fine Arts Conservation FID: 34-1631388
Fiscal Impact: This ordinance authorizes an expenditure of $90,000.00 from the General Fund with Smoot Construction Company and McKay Lodge Fine Arts Conservation collectively for the removal of the Christopher Columbus statue at City Hall.
Emergency action is requested so that the Mayor's Emergency letter executed by Mayor Ginther dated June 26, 2020, for the removal, transport, and delivery of the Christopher Columbus statue from City Hall to a secure location, can be ratified as quickly as possible.
Title
To authorize the Director of Finance and Management to establish purchase orders with McKay Lodge Fine Arts Conservation and Smoot Construction Company of Ohio for the removal of the Christopher Columbus statue at City Hall; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $90,000.00 from the General Fund on established purchase orders; and to declare an emergency ($90,000.00)
Body
WHEREAS, the timely removal of the statue was needed to protect from clear and present danger, the safety of City residents, property and the statue itself; and
WHEREAS, in order to safeguard the public health, safety, welfare, and property, and to allow for the statue to be removed in a timely fashion, Mayor Ginther executed a Mayor’s Emergency Letter dated June 26, 2020; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to ratify the Mayor's Emergency letter executed by Mayor Ginther dated June 26, 2020 for the removal of the Christopher Columbus statue at City Hall, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish purchase orders with McKay Lodge Fine Arts Conservation and Smoot Construction Company of Ohio for the removal of the Christopher Columbus statue at City Hall, as well as the transport, delivery, and storage of the statue in a secure location.
SECTION 2. That the expenditure of up to $90,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Services, pursuant to PO231833 and PO231836 as previously established by the Department of Finance and Management.
SECTION 3. That the relevant provisions of Chapter 329 of the Columbus City Codes regarding competitive bidding are hereby waived.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.