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File #: 1679-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2020 In control: Finance Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase H.D. Specialty Services with Ohio Machinery Company, Rush Truck Centers of Ohio Inc., The W.W. Williams Company LLC, C.W. DeMary Service Inc., Cummins Inc., dba Cummins Sales and Service, and ESEC Corporation, dba Columbus Peterbilt; to authorize the expenditure of $6.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($6.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish six (6) Universal Term Contracts (UTC) for the option to purchase H.D. Specialty Services with Ohio Machinery Company, Rush Truck Centers of Ohio Inc., The W.W. Williams Company LLC, C.W. DeMary Service Inc., Cummins Inc. dba Cummins Sales and Service and ESEC Corporation dba Columbus Peterbilt. The Division of Fleet Management is the primary user for H.D. Specialty Services. H.D. Specialty Services are used to repair City heavy duty vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring September 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 4, 2020. In addition, the expenditure of $6.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ015619). Eight (8) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Ohio Machinery Company, CC# 006428 expires 6/4/2022, Item 1, $1.00
Rush Truck Centers of Ohio Inc., CC# 008512 expires 3/19/2021, Items 1,2,4, $1.00
The W.W. Williams Company LLC, CC# 020988 expires 3/3/2022, Item 2, $1.00
C.W. DeMary Service Inc., CC# 004277 expires 7/6/2022, Item 3, $1.00
Cummins Inc. dba Cummins Sales and Service, CC# 033021 7/7/2022, Item 4, $1.00
ESEC Corporation dba Columbus Peterbilt, CC# 006602 expires 4/15/2021, Item 5, $1.00

Total Estimated Annual Expenditure: $150,000.00, Division of Fleet Management, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the existing contracts for these goods and services expire Septemb...

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