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File #: 1691-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/8/2020 In control: Technology Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of the Department of Technology to renew an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services; to authorize the expenditure of $54,105.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and to declare an emergency. ($54,105.00)
Attachments: 1. 1691-2020EXP, 2. City of Columbus Alarm Monitoring First Responder Services Proposal 2020...
Explanation
This ordinance authorizes the Director of Technology to renew an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,105.00 for a (12) twelve month term period beginning September 01, 2020 through August 31, 2021. This renewal is the first of two-one year renewals of the original contract, authorized by ordinance 1603-2019. This agreement is not subject to automatic renewal. However, upon mutual agreement from both parties and approval from appropriate City authorities, the ensuing contract can be extended/renewed for one (1) additional one-year term.

The Department of Technology (DoT), through the utilization of a Request for Statement of Qualification process, received one (1) response to (RFSQ011919) on April 12, 2019 from Technology Site Planners (TechSite) for alarm monitoring and first responder services to the City's data centers critical infrastructure.

These services are critical for monitoring the city’s data center infrastructure, including uninterrupted power supply systems, heating, cooling and ventilation units, automatic transfer switch and power distribution units, generators, etc. Failure in any electrical and/or mechanical component can adversely affect the city’s IT applications and services provided by the Department of Technology. The alarm monitoring and first responder services supplements existing 24x7 operations staff and helps to eliminate the incidence of equipment failure.

FISCAL IMPACT:
Funds to cover the cost of this service have been identified and are available in the Department of Technology, Information Services Division, Information Services Operating Fund.

CONTRACT COMPLIANCE:
Vendor Name: Technology Site Planners F.I.D/CC#: 31-1811554 - Expiration Date 2/28/2020
DAX Vendor #: - 005995

EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

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