header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1730-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/13/2020 In control: Technology Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize Department of Technology (DoT) to enter into contract with CDW Government, LLC to obtain hardware, software, licensing and professional services in support of the city’s telework program, to authorize the expenditure of $1,830,962.94 from the Department of Technology, Cares Act Fund, and to declare an emergency. ($1,830,962.94)
Attachments: 1. CDWG Response - Quote, 2. AwardLetter Cares Act - Dell_VMWare, 3. CDWG Response - Columbus Telework RFQ - CDWG Cover Letter - 07.14.20, 4. 1730-2020EXP
Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with CDW Government, LLC to obtain hardware, software, licensing and professional services in support of the city’s telework program. Due to the spread of the corona virus in the city, it has been necessary for DoT to expand its telework program, thus enabling a greater number of employees to work remotely. By entering into this contract the department can obtain needed items for the above-mentioned program expansion. The term of this contract is from the date of a confirmed/certified purchase order by the City Auditor’s Office through 12/30/2020.

This ordinance also authorizes the expenditure of $ 1,830,962.94 in Cares Act dollars.

On July 10th, 2020, DoT utilized a Request for Quotation process against authorized resellers of Ohio State Term schedules. Six (6) bids were received from resellers for the purchase of Telework hardware, software and services from Dell Technologies, Inc. and VMware, Inc. Respondents were as follows:

· Diversatec Resources Inc.
· Sophisticated Systems
· Dell Technologies
· Brown Enterprise Solutions. LLC
· Advizex
· CDW Government, LLC

A three person committee was established to evaluate the bids. The responses from Diversatec Resources Inc., Sophisticated Systems, Dell Technologies, and Brown Enterprise Solutions LLC were missing quotes from either the Dell or VMWare sections and were deemed incomplete. The responses from Advizex and CDW Government LLC were found to be complete and were thus further evaluated. The Department of Technology is recommending that the award be made to CDW Government, LLC as it was the respondent that had the highest overall average score between all committee members. The scores (out of 100) are as follows:

· Advizex - 70.06
· CDW Government, LLC - 95.75

EMERGENCY DESIGNATION
Emergency action is requested on this ordinance so that this ordinance will be effective immediately and the request...

Click here for full text