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File #: 1768-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/17/2020 In control: Technology Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors) from a pre-established universal term contract/purchase agreement with Softchoice; to authorize the expenditure of $262,200.26 from the Department of Technology, CARES Act Fund; and to declare an emergency. ($262,202.26)
Attachments: 1. HP UTC COMPUTERS 9053473 - QTY 346 - R1 (1), 2. 1768-2020 EXP CARES Act
Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement for the purchase of HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors). This ordinance authorizes the expenditure of $262,202.26 from the Department of Technology, CARES Act Fund.

This purchase will be made from the following pre-established universal term contract/purchase agreement (PA):
* PA003354-Softchoice.: HP Computers and accessories
Expiration Date: the above listed purchase agreement expires on December 31, 2020.

Due to COVID-19, it has been necessary for many city employees to work remotely. In order for these employees to continue to work remotely users will be given replacement or supplemental hardware for the purpose of enhancing their telework capability (which includes micro workstations and 24" monitors). This purchase will help ensure that city remote workers can continue to work efficiently and effectively.

FISCAL IMPACT:
This ordinance expends $262,202.26 in CARES Act funding for HP replacement hardware for aged laptop computers (which includes micro workstations and 24" monitors) for city workers who have been or will be working remotely due to COVID-19.

EMERGENCY:
Emergency legislation is required to facilitate prompt acquisition of the above laptops, supplies and accessories being authorized by this ordinance.

CONTRACT COMPLIANCE:
Vendor Name: Softchoice; CC/FID #: 13-3827773 Expiration Date: 01/14/2022
DAX Acct#: 022312

Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of HP replacement hardware...

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