Explanation
Background: This ordinance is to authorize the Director of the Recreation and Parks Department to accept a donation from IGS Solar to provide material and labor to install solar panels on the Linden Community Center of Opportunity and to enter into a ten year maintenance agreement with Third Son Solar (TSS) in accordance with the sole source procurement provision of the City of Columbus Code 329.19.E to provide required annual preventative maintenance on the solar panels.
The solar panels and the system that operates them has a ten year warranty that requires a separate maintenance contract with TSS to validate the warranty. Costs associated with the yearly preventative maintenance needed to validate the terms of the warranty is $900 per year, for a period of ten years. This maintenance agreement is valued at a total of $9,000.00 over the ten year warranty term. The annual maintenance, which is preventative, is required to maintain the ten year warranty of the panels.
During the design of the Linden Center of Opportunity/Community Center, we realized that solar panels would afford the facility the prospect to meet the City’s goals for sustainability. The building was positioned and designed to receive solar panels to aide in the reduction of energy usage at a future date. As the design progressed, IGS contacted the Department concerning this donation for the solar panels and its installation. IGS proposed the addition of solar panels that will create about 90,000 kWh of electricity annually. Per year, this will generate a savings of approximately $5,700.00 from the electric bills due at the Center. Overall, the panels by themselves will create an approximate 21% reduction in the energy usage of the facility. The panels and installation will have an approximate market value of $200,000.00 which was a cost that was able to be deferred as a result of the donation.
Principal Parties:
IGS Solar, LLC
6100 Emerald Parkway
Dublin, Ohio 43016
Patrick Smith, 614.448.7655
Third Sun Solar
762 West Union St. Suite C
Athens, Ohio 45701
Geoff Greenfield, 740-249-4533
Contract Compliance Number: 81-0632701
Expiration: In process, Each yearly purchase order will be subject to this being valid and will need to be renewed every two years
Emergency Justification: Emergency action is being requested since the Linden Center of Opportunity is currently under construction and is scheduled to be open to the public in January of 2021. This will allow for the installation of the solar panels to be complete by the time the building is open.
Area(s) Affected: North Linden (40), South Linden (45)
Fiscal Impact: The total of the ten year maintenance agreement is $9,000.00. This legislation does not provide for the expenditure. A purchase order, in the amount of $900.00, will be created each year of the agreement after the passage of the Department’s annual operating budget. The required funding will be budgeted and available in the Recreation and Parks Operating Fund 2285.
Title
To authorize the Director of Recreation and Parks to accept a donation from IGS Solar to provide material and labor to install solar panels on the Linden Community Center of Opportunity; to authorize the Director of Recreation and Parks to enter into a ten year maintenance agreement, beginning in 2020 and ending in 2029, with Third Son Solar (TSS), in accordance with the sole source procurement provisions of the City of Columbus Codes Chapter 329, to provide required annual preventative maintenance on the solar panels; and to declare an emergency.
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to accept a donation from IGS Solar to provide material and labor to install solar panels on the Linden Community Center of Opportunity; and
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into a ten year maintenance agreement, beginning in 2020 and ending in 2029, with Third Son Solar (TSS), in accordance with the sole source procurement provisions of the City of Columbus Codes Chapter 329, to provide required annual preventative maintenance on the solar panels; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to accept this donation and the required maintenance agreement, allowing the installation of the solar panels to be complete by the time the building is scheduled to open to the public in January of 2021, thereby preserving the public peace, property, health, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to accept a donation from IGS Solar to provide material and labor to install solar panels on the Linden Community Center of Opportunity.
SECTION 2. That the Director of Recreation and Parks be and is hereby authorized to enter into a ten year maintenance agreement, beginning in 2020 and ending in 2029, with Third Son Solar (TSS), in accordance with the sole source procurement provisions of the City of Columbus Codes Chapter 329, to provide required annual preventative maintenance on the solar panels. The yearly amount of $900.00 is subject to annual approval and authorization.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.