header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1680-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2020 In control: Technology Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order utilizing an Ohio State Term Schedule contract STS033-534605 with CDW Government, LLC, for McAfee annual software maintenance and support; to waive the competitive bidding provisions of City Code; to authorize the expenditure of $155,734.50 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($155,734.50)
Attachments: 1. 1680-2020 EXP, 2. STS Title and Cover page 534605_TP (McAfee), 3. Ord. No. 1680-2020 Bid Waiver - McAfee, 4. McAfee EP Renewal 07.20.20
Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order utilizing an Ohio State Term Schedule contract STS033-534605 with CDW Government, LLC for McAfee software maintenance and support. The STS033-534605 has an expiration date of 10/30/2023. This ordinance will provide for annual software maintenance and support on existing McAfee cybersecurity used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2020 to June 30, 2021, at a cost of $155,734.50.

This ordinance also requests to waive the competitive bidding provisions/requirements of the Columbus City Codes Section 329 due to the fact that the City's UTC/PA vendor is no longer an authorized dealer/reseller of McAfee software maintenance. This was brought to the department's attention after legislation was already scheduled for passage on the City Council Agenda on 6/29/2020. Consequently, the ordinance was withdrawn and the coverage term period for this is 7/1/2020 to 6/30/2021 and is in need of a waiver to resolve this sudden unexpected situation due to aforementioned time constraints.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: CDW Government, LLC; CC#/FID#: 36-4230110; Expiration Date: 02/12/2022

DAX VENDOR NUMBER:
Vendor Name: CDW Government, LLC # 007352

FISCAL IMPACT
In 2018 and 2019, the department spent $165,757.74 and $178,238.97, respectively, for McAfee annual software maintenance and support. Funds for this year (2020) have been budgeted in the amount of $155,734.50 and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for this purpose.

Title
To authorize the Director of ...

Click here for full text