Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Carpenter Marty Transportation to add additional funds for design of the Roadway Improvements - Little Turtle Way project.
Ordinance 0856-2018 authorized the Director of Public Service to enter into a professional services contract with Carpenter Marty Transportation for the Roadway Improvements - Little Turtle Way project. The Roadway Improvements - Little Turtle Way contract is for preliminary engineering and detailed design for improvements to Little Turtle Way from SR-161 to Firewater Lane. Improvements are anticipated to include the consolidation, repurposing, and rehabilitation of deteriorated, excess vehicular infrastructure to provide a safer, multimodal corridor serving current and future demands.
This is a planned modification in the amount of $130,000.00 that is necessary to complete the construction plans for the project based on the results of the traffic study and preliminary alignment plan. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $350,000.00 (PO113872, Ord. 0856-2018)
The total of Modification No. 1: $130,000.00 (This Ordinance)
The contract amount including all modifications: $480,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation.
2. CONTRACT COMPLIANCE
The contract compliance number for Carpenter Marty Transportation is CC008494 and expires 10/17/21.
3. FISCAL IMPACT
This is a budgeted expense. Funding in the amount of $130,000.00 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704, within Project P531002-100000 (Roadway Improvements - Little Turtle Way).
4. EMERGENCY DESIGNATION
Emergency action is requested so these public safety improvements can be implemented as soon as possible.
Title
To authorize the Director of Public Service to enter into a contract modification with Carpenter Marty Transportation in connection with the Roadway Improvements - Little Turtle Way project; to authorize the expenditure of up to $130,000.00 from the Streets and Highways Bond Fund for the modification; and to declare an emergency. ($130,000.00)
Body
WHEREAS, contract number PO113872 with Carpenter Marty Transportation in the amount of $350,000.00 was authorized by Ordinance 0856-2018 for preliminary engineering and detailed design for the Roadway Improvements - Little Turtle Way project; and
WHEREAS, it has become necessary to execute a planned modification for the contract in an amount up to $130,000.00 to complete the construction plans for the project; and
WHEREAS, it is necessary to expend funds to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Carpenter Marty Transportation for the Roadway Improvements - Little Turtle Way project so these public safety improvements can be implemented as soon as possible, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Carpenter Marty Transportation, 6612 Singletree Drive, Columbus, Ohio, 43229, for the Roadway Improvements - Little Turtle Way project in the amount of $130,000.00, or so much thereof s may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $130,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531002-100000 (Roadway Improvements - Little Turtle Way project, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.