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File #: 1692-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/8/2020 In control: Public Service & Transportation Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Mead & Hunt in connection with the Intersection Improvements - Georgesville Road at Hall Road project; to authorize the expenditure of up to $215,432.72 from the Streets and Highways Bond Fund for the contract modification; and to declare an emergency. ($215,432.72)
Attachments: 1. ORD 1692-2020 Accounting Template

Explanation

1.  BACKGROUND

This ordinance authorizes the Director of Public Service to modify a professional services contract with Mead & Hunt to add funds for design of the Intersection Improvements - Georgesville Road at Hall Road project.

Ordinance 1850-2018 authorized the Director of Public Service to enter into a professional services contract with Mead and Hunt for the Intersection Improvements - Georgesville Road at Hall Road project.  The project consists of the design of improvements to the intersection of Georgesville Road at Hall Road aimed at reducing crash frequency and severity.  The improvements include the addition of an eastbound right turn lane and a southbound right turn lane and the reconstruction of the traffic signal to include the following components: LED signal heads with backplates, countdown type pedestrian signal heads and pedestrian push buttons for crossing the west and south legs, uninterruptible power supply (UPS), and supplemental signal heads.  Additionally, the clearance intervals will be reviewed and adjusted as needed.

 

The contract will be modified in the amount of $215,432.72 for these additional design services

 

The original contract amount:                                                                             $256,366.00     (PO140812, Ord. 1850-2018)                         

The total of Modification No. 1:                                                                      $215,432.72     (This Ordinance)

The contract amount including all modifications:              $471,798.72

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Mead & Hunt, Inc.

 

2.  UNPLANNED CONTRACT MODIFICATION

This is an unplanned modification that is necessary to cover the cost of additional work designing a shared use path along the south side of Hall Road from Georgesville Road to Durrow Drive, and to make changes to the current design based on scope modifications competed after Stage 1 plans were submitted.  The decision to add the shared use path to the project was made after the original contract was awarded,.  It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.

 

3.  CONTRACT COMPLIANCE

The contract compliance number for Mead & Hunt is CC007725 and expires 3/4/2021.

 

4.  FISCAL IMPACT

Funding in the amount of $215,432.72 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704.  An amendment to the 2019 Capital Improvements Budget is needed to align budget authority with the proper project.  A transfer of cash and appropriation is necessary to align funding with the proper project.

 

5.  EMERGENCY DESIGNATION

Emergency action is requested so these safety improvements will be available for the traveling public as soon as possible.

 

Title

To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Mead & Hunt in connection with the Intersection Improvements - Georgesville Road at Hall Road project; to authorize the expenditure of up to $215,432.72 from the Streets and Highways Bond Fund for the contract modification; and to declare an emergency.  ($215,432.72)

 

Body

WHEREAS, contract number PO140812 with Mead & Hunt in the amount of $256,366.00 was authorized by Ordinance 1850-2018; and

 

WHEREAS, it has become necessary to modify the contract in an amount up to $215,432.72 to provide additional funds for the construction of a shared use path and other requested design changes; and

 

WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to align budget authority with the proper project; and

 

WHEREAS, a transfer of cash and appropriation within the Streets and Highways Bond Fund, Fund 7704, is needed to align cash with the proper project; and

 

WHEREAS, funds must be expended to pay for work performed under the contract modification; and 

                     

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Mead & Hunt so these improvements will be available for the safety of the traveling public as soon as possible, thereby preserving the public health, peace, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

                     

SECTION 1.  That the 2019 Capital Improvements Budget authorized by Ordinance 1326-2019 be amended to establish sufficient authority for this project:

 

Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended

7704 / P530086-100029 / Intersection Improvements - Main Street at McNaughten Rd (Voted Carryover) / $1,355,407.00 / ($35,670.00) / $0.00

7704 / P530103-100054 / Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd - Phase A  (Voted Carryover) / $1,847,443.00 / ($167,763.00) / $1,679,680.00

 

7704 / P530086-100041 / Intersection Improvements - Georgesville Road at Hall Road (Voted Carryover) / $12,000.00 / $203,433.00 / $215,433.00

 

SECTION 2.  That the transfer of $167,762.72, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530086-100041 (Intersection Improvements - Georgesville Road at Hall Road), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance

 

SECTION 3.  That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Mead & Hunt, Inc., 4700 Lake Hurst Court, Suite 110, Dublin, Ohio, 43016, for the Intersection Improvements - Georgesville Road at Hall Road project in the amount of $215,432.72, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.

SECTION 4.  That the expenditure of $215,432.72, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530086-100041 (Intersection Improvements - Georgesville Road at Hall Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.