Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract with 2K General for the repair and small-scale renovation of city facilities under the purview of the Facilities Management Division.
Ordinance 1583-2019 authorized the original contract with 2K General. The contract provides for an initial one (1) year term with the option for three (3) one (1) year renewals on a year to year basis subject to mutual agreement, sufficient appropriations and approval by City Council.
The use of CARES Act funds is being requested due to the nature of potential projects. Certain of these small-scale renovation projects may be needed to ensure proper social-distancing and/or work-space configurations, barriers, and other forms of mitigation in order to prevent the spread of COVID-19, thereby protecting City employees as well City residents.
Emergency action is requested to ensure that repairs and small scale renovation projects at various City facilities can continue without interruption.
2K General Company Contract Compliance No. 31-1653018, expiration date August 11, 2020.
Fiscal Impact: This ordinance authorizes an expenditure of $450,000.00 collectively from the General Fund, Public Safety Voted Bond Fund, and the CARES Act Fund for the repair and small-scale renovation of city facilities under the purview of the Facilities Management Division. In 2018, the Facilities Management Division expended $500,000.00 for these services and in 2019 $870,000.00 was expended for these services.
Title
To amend the 2019 Capital Improvement Fund; to authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; to authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with 2K General Company for the repair and small scale renovation of City facilities; to authorize the expenditure of $100,000.00 from the General Fund; to authorize the expenditure of $200,000.00 from the Public Safety Voted Bond Fund; to authorize the expenditure of $150,000.00 from the CARES Act Fund; and to declare an emergency. ($450,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; and
WHEREAS, it is necessary for the Facilities Management Division to contract for the repair and small-scale renovation of facilities under the purview of the Facilities Management Division; and
WHEREAS, certain of these small-scale renovation projects may be needed to ensure proper social-distancing and/or work-space configurations, barriers, and other forms of mitigation in order to prevent the spread of COVID-19, thereby protecting City employees as well City residents; and
WHEREAS, the COVID-19 pandemic has resulted in the potential need to re-configure work space, the installation of protective barriers, and other forms of small-scale renovations that will help mitigate the spread of COVID-19; and
WHEREAS, expenditure of CARES Act funding for small-scale renovations to City facilities is necessary to address coronavirus mitigation needs caused by the COVID-19 public health emergency; and
WHEREAS, such expenditure of funds has not been previously accounted for in the 2020 Budget; and
WHEREAS, it is necessary to authorize an expenditure of $100,000.00 from the General Fund; and
WHEREAS, it is necessary to authorize an expenditure of $200,000.00 from the Public Safety Voted Bond Fund and
WHEREAS, it is necessary to authorize an expenditure of $150,000.00 from the CARES Act Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with 2K General Company to ensure that repairs and small scale renovation projects at various City facilities can continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name/ Project Number /Current Authority /Revised Authority /Difference
Police Facility-CSB Building Lighting /P330043-100001/ $225,614 /$125,614/ ($100,000)
30-03 Police Facility Renovation/P330021-100000/$0/ $100,000/$100,000
SECTION 2. That the Finance and Management Director is hereby authorized renew into a contract, on behalf of the Facilities Management Division, with 2K General for the repair and small-scale renovation of City facilities.
SECTION 3. That the transfer of $200,000.00, or so much thereof that may be needed is hereby authorized within Fund 7701, Safety Voted Bond Fund in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $100,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 2, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $200,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 2, is hereby authorized in the Safety Voted Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $150,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 2, is hereby authorized in the CARES Act Fund 2207, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.