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File #: 1728-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/13/2020 In control: Public Service & Transportation Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Director of Public Service to renew the Facilities Mechanical Repair Services contract with DeBra-Kuempel and to modify the contract to add funds to pay for the renewal; to authorize the expenditure of up to $284,000.00 from the General Fund, the Parking Meter Fund, the Street Construction Maintenance and Repair Fund, the Private Construction Inspection Fund, and the Public Construction Inspection Fund for this renewal; and to declare an emergency. ($284,000.00)
Attachments: 1. ORD 1728-2020 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a professional services contract with DeBra-Kuempel, Inc., for the Facilities Mechanical Repair Services contract for year two of a possible four-year contract term. It also authorizes a contract modification for this contract so funds can be added to pay for the second year of services.

In 2019 the Department of Public Service solicited Requests for Proposals (Solicitation RFQ012476) for the Facilities Mechanical Repair Services contract for the Department of Public Service divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management. The contract was to be used for maintenance and repair of the mechanical, electrical, plumbing, and HVAC needs of the divisions. Ordinance 1828-2019 authorized the Director of Public Service to enter into a professional services contract with DeBra-Kuempel, Inc., the bidder that submitted the proposal scored the highest by the evaluation committee. The initial term of this contract was for one year with the option of three one-year renewals. Public Service would like to renew the contract to continue this service for year two of the contract and to add funds in the amount of up to $284,000.00 to pay for these additional services.

The original contract amount: $215,000.00 (PO182963, ORD. 1828-2019)
The total of Modification No. 1: $284,000.00 (This Ordinance)
The contract amount including all modifications: $499,000.00

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DeBra-Kuempel, Inc.

2. CONTRACT COMPLIANCE
The contract compliance number for DeBra-Kuempel, Inc., is CC005675 and expires 12/20/2020.

3. FISCAL IMPACT
This planned contract renewal and expenditure was budgeted in the General Fund (Fund 1000), the Parking...

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