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File #: 1729-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/13/2020 In control: Public Utilities Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Digital Relays and Accessories with SEL Engineering Services, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Digital Relays and Accessories with SEL Engineering Services, Inc. The Division of Power is the sole user of Digital Relays and Accessories. Digital Relays and Accessories are control and protection devices used for electric transmission and distribution within the City. The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2023 with the option to renew for one (1) additional 2-year period. The Purchasing Office conducted a best value solicitation that opened on June 11, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to best value competitive sealed proposals (Request for Quotation No. RFQ015571). Four bids were received.

The Purchasing Office is recommending award to the overall best value offeror as follows:

SEL Engineering Services, Inc. CC# 031369 expires 5/18/22, Items: Items 1- 42 and catalog discount, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Power, the sole user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract for digital relays and accessories expires at the end of September. .

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations f...

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