Explanation
This legislation authorizes the Director of Finance and Management to establish a purchase order for Cisco SmartNet maintenance services to support citywide Metronet hardware. This purchase will be accomplished through the use of the Ohio State Term Schedule Number 533110-3-33 with CDW Government LLC. Establishing this purchase order will provide Cisco hardware maintenance support for the City's Metronet for a one (1) year term period of September 20, 2020 through September 19, 2021 at a cost of $213,864.01.
The Metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, WiFi access, and geographic information systems (GIS).
FISCAL IMPACT:
Funding is budgeted and available for Cisco SmartNet services within the Department of Technology, Information Services Division, Information Services Operating Fund and other fund agencies' direct charge budgets within DoT.
EMERGENCY DESIGNATION
This legislation is to be considered an emergency measure to facilitate the immediate acquisition of the services noted above, so that they can continue without interruption
CONTRACT COMPLIANCE NUMBER:
Vendor Name: CDW Government LLC
CC# 36-4230110
Expires: 2/12/2022
DAX #007352
Title
To authorize the Director of Finance and Management to establish a purchase order with CDW Government LLC for Cisco SmartNet hardware maintenance support services, for the city's Metronet infrastructure, from an existing Ohio State Term Schedule; to authorize the expenditure of $213,864.01 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($213,864.01)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order with CDW Government LLC for Cisco SmartNet hardware maintenance support services for the city's Metronet infrastructure Ohio State Term Schedule Number 533110-3-33; and
WHEREAS, the purchase order will provide Cisco hardware maintenance support services for a one (1) year term period, from September 20, 2020 through September 19, 2021 at a cost of $213,864.01; and
WHEREAS, the network has been designed to support data transfer needs for imaging and current city applications such as e-mail, CUBS (water billing), purchasing/accounting systems, payroll/personnel, voice mail, voice over IP, WiFi access and geographic information system (GIS); and
WHEREAS, an emergency exists in the ususal daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for Cisco SmartNet hardware maintenance services with CDW Government LLC to maintain on-going support and daily operations, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management be and is hereby authorized to establish a purchase order with CDW Government LLC for the purchase of Cisco SmartNet hardware maintenance support services, in the amount of $213,864.01, for a one (1) year term period, from September 20, 2020 through September 19, 2021 from Ohio State Term Schedule Number 533110-3-33, expiration date 6/30/2022.
SECTION 2: That the expenditure of $213,864.01 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance (see attachment 1751-2020EXP):
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.