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File #: 1761-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/16/2020 In control: Finance Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Light Duty Trucks with George Byers Sons Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Light Duty Trucks with George Byers Sons Inc???. The Department of Finance and Management, Division of Fleet Management is the primary user of the Light Duty Trucks contract. The Light Duty Trucks contract is used to purchase F150, F350, F450 and Transit Connect vehicles. The term of the proposed option contract would be approximately three (3) years, expiring June 30, 2023 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 16, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015892). Two (2) bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

George Byers Sons Inc. CC#006008 expires 12/4/2020, Items# 1-51; 63-92; 94-101 and catalog, $1.00

Total Estimated Annual Expenditure: $2,500,000.00 city-wide.

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the contract expired on June 30, 2020.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. All City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Ma...

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