Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to purchase Long Distance Communications Services with AT&T. All City agencies are users of Long Distance Communications Services.
The contract was established without soliciting competitive bids in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to competitive bidding. The contract was authorized under Ordinance Number 1593-2019 and will expire August 4, 2020. In accordance with the contract, the City and AT & T can renew the contract for two additional one year terms subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be August 30, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires on August 4, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The City Agencies utilizing the contract must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Long Distance Communications Services with AT & T; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Long Distance Communications Services for use citywide; and
WHEREAS, per Ordinance No. 1593-2019, competitive bidding was waived to enter into contract with AT&T in accordance with the relevant provisions of Columbus City Code Chapter 329; and
WHEREAS, in accordance with the contract, the City and AT & T can renew the contract for two additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation citywide in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with AT & T for the option to obtain Long Distance Communications Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with AT & T for a period of one year, from August 4, 2020 to and including August 4, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.