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File #: 1798-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/21/2020 In control: Technology Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize Department of Technology (DoT) to enter into contract with CDW Government, LLC to obtain supplies, software, services in support of the city’s telework program; to authorize the expenditure of $798,166.64 from the Department of Technology, Cares Act Fund; and to declare an emergency. ($798,166.64)
Attachments: 1. 1798-2020EXP, 2. CDW - CISCO STS Columbus CARES - Remote Telephony Hardware - Cisco 4451 Gateways - 07.06.20, 3. CDW - Cisco STS Columbus CARES - Remote Telephony Hardware - Cisco 8851 Phones - 07.07.20, 4. Cisco STS - CDW Prof Svcs Columbus CARES - Cisco UC Services Binder - 07.09.20, 5. AwardLetter Cares Act - Cisco&ProfSvcs
Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with CDW Government, LLC to obtain Telework supplies, software and services from Cisco Systems, Inc. in support of the city’s telework program. Due to the spread of the corona virus in the city, it has been necessary for DoT to expand its telework program, thus enabling a greater number of employees to work remotely. By entering into this contract the department can obtain needed items for the above-mentioned program expansion. The term of this contract will be from the date of a confirmed/certified purchase order from the City Auditor's Office through 12/30/2020.

This ordinance also authorizes the expenditure of $798,166.64 in Cares Act dollars.

On July 10th, 2020, DoT utilized a Request for Quotation process against authorized resellers of Ohio State Term schedules. Three (3) bids were received from resellers for the purchase of Telework supplies, software and services from Cisco Systems, Inc. Respondents were as follows:

· Brown Enterprise Solutions. LLC
· Insight
· CDW Government, LLC

A three person committee was established to evaluate the bids. All three responses were found to be complete and were thus further evaluated for responsiveness. The Department of Technology is recommending that the award be made to CDW Government, LLC as it was the respondent that had the highest overall average score between all committee members. The scores (out of 100) are as follows:

· Brown Enterprise Solutions - 64.38
· Insight - 72.92
· CDW Government, LLC - 95.00

EMERGENCY DESIGNATION
Emergency action is requested on this ordinance so that this ordinance will be effective immediately and the requested equipment and software can be procured in a timely manner.

FISCAL IMPACT
This ordinance expends $798,166.64 in CARES Act funding for the abovementioned hardware, software and services to expand the city’s telework program as required due to Covid-19.

CONTRA...

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