Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ascension Construction Solutions for Construction Administration/Construction Observation Services for the construction of the Hilltop Early Childhood Education Center.This center will provide high quality, Pre-K education to children in the Hilltop community.
This project is for an onsite construction administration and site observation services for the duration of the construction period for the construction of a 3-story 45,000 square foot building. This building is primarily for Pre-Kindergarten classrooms. There will be additional rooms for the Columbus City schools as well as for Adult education classes.
The Department of Finance and Management, Office of Construction Management, solicited Request for Proposals for the Construction Administration/Construction Observation Services for the Construction of Hilltop Early Childhood Education Center. The project was formally advertised on Vendor Services website. On June 29, 2020 the city received seven (7) responses (0 AS1, 0 FBE, 3 MBE,) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
Company City AS1/FBE/MBE
Abbot Studios Columbus EBOCC
Ascension Construction Solutions Columbus MBE
CTL Columbus MBE
Hill International Columbus EBOCC
HR Gray Associates Columbus EBOCC
Smoot Construction Columbus MBE
Stantec Columbus EBOCC
Ascension Construction Solutions received the highest score by the evaluation committee and will be awarded the Construction Administration/Construction Observation contract.
Ascension Construction Solutions Contract Compliance No. 82-3075877, expiration date March 31, 2021.
Emergency action is requested so that the onsite construction administration, constructability review, and site observation services work may begin as soon as practical.
Fiscal Impact: This legislation authorizes an expenditure of $497,391.16 from the Construction Management Capital Improvement Fund for these services. These funds were budgeted within the Construction Management Capital Improvement Fund.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Ascension Construction Solutions for onsite construction administration and site observation services related to the construction of the Hilltop Early Childhood Education Center; and to authorize the expenditure of $497,391.16 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($497,391.16)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for onsite construction administration and site observation services related to the construction of the Hilltop Early Childhood Education Center which will provide high quality, Pre-K education services to children in the Hilltop community, and.
WHEREAS, the Office of Construction Management solicited Request for Proposals for the Construction Administration/Construction Observation for the Hilltop Early Childhood Education Center and Ascension Construction Solutions received the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure $497,391.16 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Ascension Construction Solutions for onsite construction administration and site observation services related to the Construction of Hilltop Early Childhood Education Center so the work may begin as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Ascension Construction Solutions for onsite construction administration and site observation services related to the construction of the Hilltop early Childhood Education Center.
SECTION 2. That the expenditure of $497,391.16, or so much thereof as may be in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7732, Construction Management Capital Improvement Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.